Student and Clinical Program Manager

Student and Clinical Program Manager

Job Code: RN1000

ABOUT US

We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.

As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people’s lives every day.

JOB TYPE

Classification: Exempt

Supervises Positions: No

JOB SUMMARY

The Student and Clinical Program Manager is responsible for the comprehensive coordination and administration of student and clinical educational experiences, including observations, non-clinical internships, and clinical rotations. This role requires effective management of contract agreements, onboarding processes, and precise record-keeping to ensure compliance with accreditation and regulatory standards. The ideal candidate will be a creative and detail-oriented professional with experience in organizing diverse learning experiences and providing support resources for students and clinical personnel. This position demands an individual capable of balancing multiple responsibilities and contributing to the continued growth and success of the Student and Clinical Services at UVA Community Health.

Key Responsibilities:

• Oversee the planning, coordination, and execution of educational experiences, including clinical rotations, non-clinical internships, and observation programs.
• Manage the full lifecycle of student and clinical program activities, including contract management, student onboarding, and orientation, ensuring all processes meet accreditation and regulatory standards.
• Collaborate with organizational leadership to establish and maintain a sustainable, high-quality student educational program, ensuring its alignment with the institution's strategic direction.
• Promote a standardized system for student recruitment, onboarding, and orientation, streamlining the process across various departments and stakeholders.
• Assist in the development and implementation of corporate policies related to student programs and ensure they support operational efficiency and compliance.
• Supervise and administer educational programs, with a focus on continuous improvement and growth, to enhance the student and clinical experience at UVA Community Health.

Qualifications:

• Proven experience in coordinating educational or clinical programs, ideally in a healthcare or academic environment.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Knowledge of accreditation and regulatory requirements for student and clinical programs.
• Excellent communication and collaboration skills, with the ability to work effectively with diverse teams and stakeholders.
  • Engages in active listening, asking questions when appropriate.
  • Delivers engaging, informative, well-organized presentations when requested.
  • Effectively uses various technology communication methods to keep stakeholders informed of progress of projects and/or issues.
  • Improves team performance by mentoring, training, and motivating in order to facilitate cooperation.
• Ability to innovate and improve processes to support the success and development of student and clinical services.
• Enhances professional competency through continuing education and researching of material internally or externally.
• Demonstrates strong organizational and time management skills.
• Uses critical thinking to assist in decision making and issue resolution.
• Updates professional skills by taking educational classes as needed

This position plays a crucial role in shaping and advancing the student and clinical experience at UVA Community Health.

The incumbent may be asked to perform additional duties as assigned.

QUALIFICATIONS

Education: Bachelor’s degree in Nursing (BSN) required.

Experience: Three years preferred. Program coordination or management experience, variety of learning and development activities in the academic setting. Refer to the Life Support Training Policy for additional details.

Licensure: Registered Nurse licensure in applicable state required. Nursing professional certifications preferred.

Additional Skills/Requirements Required:

• Experience working with student program automation solutions to manage and coordinate educational experiences.
• Adept at working with web-based video conferencing tools such as Zoom as a learning interface.
• Excellent customer service and communication (writing, grammar, editing, and proofreading) skills.
• Ability to present information clearly and concisely using learning/presentation best practices.
• Flexible in day-to-day tasks with the ability to handle multiple projects, programs and learning initiatives simultaneously.
• Demonstrates readiness and ability to initiate action.
• Able to work collaboratively and independently.
• Strong organizational and follow-up skills.
• Creative and proactive with a good eye for detail.
• Project management, project leadership, and consultation.
• Demonstrated proficiency with Microsoft Office Suite, particularly Word, PowerPoint, OneNote, and Excel.

Additional Skills/Requirements Preferred: N/A

PHYSICAL DEMANDS

Physical Demand Code: 3A, Administration

Work Function/Activity: Sedentary to Light Physical Demand

The job requires frequent sitting, standing, walking, and bending/stooping. Frequent repetitive body movements. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull up to 20 lbs. occasionally. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Health Northern VA & Culpeper.

OTHER

• May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes
• On call responsibilities as directed: Yes
• Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes