What are the responsibilities and job description for the Project Coordinator position at UW-Madison College of Engineering?
Job Summary:
These positions support multiple projects within the Grainger Institute for Engineering at UW-Madison. One position primarily focuses on the Clean Energy Community Initiative (CECI). CECI aims to advance Wisconsin's clean energy transition by identifying community priorities and building a multi-sector network that includes industry, entrepreneurship, policy, research, and community stakeholders. The initiative's goal is to position the state to secure diverse funding and develop a sustainable, adaptable clean energy ecosystem while addressing the unique needs of local communities.
The other position focuses on project support for new Grainger initiatives within the college. This role involves supporting the building and growth of new research initiatives, entrepreneurial efforts, and industry engagements that require competent project management to advance quickly and meet well-defined deliverables and milestones.
In these role, the successful candidates will be responsible for creating and maintaining detailed project plans, consistently tracking progress, and ensuring deliverables are met on schedule. A key focus will be leveraging project management tools to monitor tasks, deadlines, and outcomes efficiently. The project coordinators will use tracking software and collaborate with internal staff to provide accurate progress updates and outcome reports to external stakeholders. The ability to learn quickly and adapt to shifting priorities in a dynamic environment is essential. These positions will support the project manager and administrative staff in keeping multiple long-term projects on track and fulfilling commitments to external partners.
Responsibilities: Plans, analyzes, manages, coordinates, and tracks projects and quality improvement efforts for processes, procedures, and systems. Provides management consulting to improve organizational results.
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
Bachelor's Degree
STEM (Science, Technology, Engineering, and Math), business, or a related field preferred.
Qualifications:
Required Qualifications:
Minimum of 1 year of experience in project coordination or a conferred degree/certification in project management.
At least 1 year of experience developing and tracking project plans using project management software (e.g., Smartsheet, Trello, MS Project, Basecamp or similar tools).
Preferred Qualifications:
Experience working in a higher education or non-profit organization.
Proven ability to coordinate projects through all phases of the project lifecycle, from initiation to closure.
Demonstrated experience with file management using SharePoint or similar.
Experience in a fast-paced, dynamic environment, background in startup or entrepreneurial setting
Work Type:
Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $55,000 ANNUAL (12 months)
Depending On Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/)
How to Apply:
Applicants will be asked to upload a resume and cover letter outlining relevant qualifications and experience as it pertains to the required and preferred qualifications outlined in this job posting.
Contact:
Peggy Sullivan
peggy.sullivan@wisc.edu
608-890-3506
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Project Coordinator(AD035)
Department(s):
A19-COLLEGE OF ENGINEERING/GRAINGER INST
Employment Class:
Academic Staff-Renewable
Job Number:
310830-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
These positions support multiple projects within the Grainger Institute for Engineering at UW-Madison. One position primarily focuses on the Clean Energy Community Initiative (CECI). CECI aims to advance Wisconsin's clean energy transition by identifying community priorities and building a multi-sector network that includes industry, entrepreneurship, policy, research, and community stakeholders. The initiative's goal is to position the state to secure diverse funding and develop a sustainable, adaptable clean energy ecosystem while addressing the unique needs of local communities.
The other position focuses on project support for new Grainger initiatives within the college. This role involves supporting the building and growth of new research initiatives, entrepreneurial efforts, and industry engagements that require competent project management to advance quickly and meet well-defined deliverables and milestones.
In these role, the successful candidates will be responsible for creating and maintaining detailed project plans, consistently tracking progress, and ensuring deliverables are met on schedule. A key focus will be leveraging project management tools to monitor tasks, deadlines, and outcomes efficiently. The project coordinators will use tracking software and collaborate with internal staff to provide accurate progress updates and outcome reports to external stakeholders. The ability to learn quickly and adapt to shifting priorities in a dynamic environment is essential. These positions will support the project manager and administrative staff in keeping multiple long-term projects on track and fulfilling commitments to external partners.
Responsibilities: Plans, analyzes, manages, coordinates, and tracks projects and quality improvement efforts for processes, procedures, and systems. Provides management consulting to improve organizational results.
- 40% Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations
- 30% Develops, enhances, and maintains operational standards and systems to support project teams
- 20% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions
- 5% Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting
- 5% Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
Bachelor's Degree
STEM (Science, Technology, Engineering, and Math), business, or a related field preferred.
Qualifications:
Required Qualifications:
Minimum of 1 year of experience in project coordination or a conferred degree/certification in project management.
At least 1 year of experience developing and tracking project plans using project management software (e.g., Smartsheet, Trello, MS Project, Basecamp or similar tools).
Preferred Qualifications:
Experience working in a higher education or non-profit organization.
Proven ability to coordinate projects through all phases of the project lifecycle, from initiation to closure.
Demonstrated experience with file management using SharePoint or similar.
Experience in a fast-paced, dynamic environment, background in startup or entrepreneurial setting
Work Type:
Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $55,000 ANNUAL (12 months)
Depending On Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/)
How to Apply:
Applicants will be asked to upload a resume and cover letter outlining relevant qualifications and experience as it pertains to the required and preferred qualifications outlined in this job posting.
Contact:
Peggy Sullivan
peggy.sullivan@wisc.edu
608-890-3506
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Project Coordinator(AD035)
Department(s):
A19-COLLEGE OF ENGINEERING/GRAINGER INST
Employment Class:
Academic Staff-Renewable
Job Number:
310830-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Salary : $55,000
