Administrative Assistant Wage

Title: Administrative Assistant Wage

State Role Title: Admin and Office Spec III

Hiring Range: $18.54 - $30.14

Pay Band: 3

Agency: VA Dept of Transportation

Location: Dept of Transportation

Agency Website: jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation (VDOT) is excited to announce an opportunity to serve as an Administrative Assistant Wage in our Culpeper District. This position will support our fast-paced Traffic Division and is located at our Culpeper District Complex.

This position is an hourly/wage position. Wage employees may not work more than 29 hours per work week on average over the course of a year and are limited to 1,500 hours within a 12-month period. No state benefits are provided.

As an Administrative Assistant, you will:

Provide clerical and administrative support. Transcribe and edit data, format, and edit from notes and rough drafts, and type materials related to specific projects

Provide diverse administrative support to a manager, work group, section, district, or division. Handle phone calls, contacts, and communications from VDOT staff and others external to the organization

Maintain files, records, or systems for assigned area. Maintain files for pending items awaiting responses

Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines

Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, citizens, and other external participants.

Minimum Qualifications

• Knowledge of office and business practices and principles.

• Ability to interpret and apply standard record retention practices and procedure.

• Ability to perform under pressure and meet deadlines.

• Knowledge of applying executive administrative practices.

• Skill in filing and document management.

• Ability to handle confidential and sensitive issues appropriately.

Additional Considerations

Special Instructions

The decision to interview an applicant is based on the information provided in the application or optional resume; therefore, those who fully represent their qualifications will be more successful with obtaining an interview. Submitting an incomplete application or resume lacking relevant experience detail may impact interview eligibility. State applications or resumes submitted via email, postal mail, fax, or in person will not be considered.

We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Alyssa Allen

Phone: 540-642-8401

Email: Alyssa.allen@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.