Director of Finance

DIRECTOR, FINANCE 

The Director of Finance is responsible for providing strategic financial leadership and day-to-day financial management. The Director of Finance oversees financial, budgeting, and operational processes, including payroll and benefits, with a focus on continuous improvement of internal processes.  

The Director of Finance reports to the Deputy Chief Executive Officer and supervises Lead, Coordinator, and/or Intern level staff.   

Responsibilities 

• Defines and develops VYF’s financial management strategies based on current organizational priorities, in coordination with VYF leadership. 
• Oversees the development, implementation, and maintenance of financial systems and controls to ensure accurate and timely financial reporting. 
• Processes bi-weekly payrolls and 403b contributions.  
• Prepares the annual operating budget in conjunction with the annual operating plan, for approval by the Board of Directors. 
• Leads the ongoing management of budgets including forecasting, allocation, and monitoring of financial resources. 
• Leads the preparation of financial reports, including monthly, quarterly, and/or annual statements, for internal and external stakeholders. 
• Ensures VYF’s compliance with all relevant federal, state, and local financial laws and regulations. 
• Collaborates with leadership staff to oversee budget management, accounting, and financial reporting.  
• Collaborates with development and leadership staff to develop budgets for funding and grant proposals.  
• Ensures proper allocation and tracking of restricted and unrestricted funds and individual donations in compliance with donor restrictions and regulations.  
• Monitors and manages VYF’s cash flow, banking relationships, and working capital to maintain financial stability. 
• Supervises, trains, and supports staff involved in financial operations. 
• Leads the development and implementation of financial policies and procedures to enhance efficiency and effectiveness.  
• Manages financial risk mitigation strategies, including maintenance of organizational insurance coverage, investments, and safeguarding financial assets.  
• Serves as authorizing official for all federal grants, to include responsibilities for tracking and reporting on all federal funding.  
• Represents VYF in financial matters to external stakeholders, such as funding agencies and auditors.  
• Oversees annual audit, to include procurement of auditing firm and provision of all necessary documentation and reporting.  
• Liaises with Treasurer of VYF Board to ensure compliance with all financial procedures. 

Qualifications 

• Education may vary; a master’s degree in business administration (MBA), Accounting, Finance, or a related field is preferred.  
• Minimum of ten years of experience in a leadership role within a non-profit organization. 
• Demonstrated experience in developing and managing financial budgets. 
• Strong analytical skills with proficiency in financial modeling and forecasting. 
• In-depth knowledge of generally accepted accounting principles (GAAP) and non-profit accounting practices. 
• Experience with financial software (e.g., QuickBooks or other non-profit accounting systems).  
• Significant experience with federal grant management, including proposal development, budget management, and reporting. 
• Ability to creatively solve challenging problems without extensive structural or operational support. 
• Detail-oriented collaborator capable of taking ownership and initiative. 
• Ability to foster an environment of healthy working relationships and inclusivity among staff and partners to maintain a positive and collaborative workspace. 
• Outstanding communication and presentation skills and ability to work well with leadership, staff, and other key stakeholders.  
• Alignment with the mission of Vaccinate Your Family: to ensure the timely immunization of people of all ages. 

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. 

Working Conditions 

VYF is committed to supporting employees of varying abilities and to providing reasonable accommodations to ensure individuals with disabilities thrive in their position.  

VYF is based in Washington, DC, with offices in Mystic, CT. This position is based in Mystic, CT and will be hybrid-remote, which includes a blend of in-office and remote work.  

The essential functions of this job include working from a computer for long periods of time to engaging in regular communications with colleagues and external stakeholders via text, audio, and video conferencing and communication platforms. This position may require periodic travel involving overnight trips. 

Compensation and Benefits 

Salary is commensurate with qualifications and ranges from $100,000 to $130,000 in addition to a benefits package covering 100% of employee medical, dental, and vision premiums, employer retirement contributions (403b), short- and long-term disability, and generous paid time off, including parental leave. 

How to Apply  

To apply for this position, please submit a resume, cover letter, and three professional references to careers@vaccinateyourfamily.org by January 31, 2025. VYF may review applications after this deadline in limited circumstances; however, this is not a guarantee that your application will be considered if it is not submitted by January 31, 2025. Applicants will be screened on a rolling basis.  

VYF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.