What are the responsibilities and job description for the Accounts Payable Specialist position at Vaco by Highspring?
Our client is a well-established company in thedistribution industry, providing essential products and services to customers nationwide. With continued growth and a strong commitment to operational excellence, they are looking for a reliable and detail-orientedAccounts Payable Specialistto join their finance team.
Position Summary:The Accounts Payable Specialist will play a key role in supporting the day-to-day financial operations of the company. This role is responsible for managing full-cycle AP processes, maintaining vendor relationships, and ensuring accurate and timely payment of invoices. Ideal candidates will have strong organizational skills, a proactive mindset, and the ability to thrive in a high-volume, fast-paced environment.
Key Responsibilities:Process a high volume of invoices and purchase orders in a timely and accurate manner using NetSuite.
Review, match, and code invoices to appropriate GL accounts and cost centers.
Reconcile vendor statements and resolve any discrepancies or payment issues.
Prepare and execute weekly payment runs including checks, ACH, and wire transfers.
Communicate with internal departments and external vendors regarding invoice and payment inquiries.
Assist with month-end closing by providing AP reports and account reconciliations.
Maintain up-to-date and organized AP files and documentation for auditing purposes.
2 years of accounts payable or related accounting experience (distribution or supply chain industry experience is a plus).
Proficient in Microsoft Excel and experience with ERP/accounting software.
Strong attention to detail and accuracy.
Excellent organizational and communication skills.
Ability to work independently and collaboratively in a team environment.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
