What are the responsibilities and job description for the AR & Collections Specialist position at Vaco by Highspring?
Vaco's client, a well-established company is looking for a detail-oriented and customer service-minded Accounts Receivable/Collections Specialist to join theirdynamic team. Their team environment is collaborative, fast-paced, and driven by the goal of maintaining strong client relationships while ensuring the timely collection of receivables.
Key Responsibilities:
- Manage a high volume of accounts receivable and collections for a large portfolio of clients
- Maintain effective communication with customers to ensure timely payments and resolve any issues or discrepancies
- Work closely with internal teams to reconcile accounts and ensure accurate invoicing
- Prepare and review aging reports, monitor overdue accounts, and escalate problematic accounts as needed
- Collaborate with the teamto meet department goals and maintain a positive, supportive work environment
- Provide excellent customer service by addressing client inquiries and resolving billing issues in a professional manner
- Perform data analysis using Excel (including VLOOKUPs, Pivot Tables, and formulas) to track and report on collection activities
- Assist with month-end close processes and other ad hoc reporting as needed
Qualifications:
- 2 years of Accounts Receivable and Collections experience in a large company
- Experience managing high-volume accounts and working in a fast-paced environment
- Strong proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables, and formulas)
- Experience with Epicor or similar ERP systems; experience in the manufacturing industry is a plus
- Excellent communication and customer service skills
- Bilingual (English/Spanish) is a plus
- Team player with a positive attitude and strong problem-solving skills
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
