AR/Collections Specialist

Do you LOVE Collections and driving down the DSO? If so, this may be the job for you! As AR/Collection Specialist, you will not only drive collections, but you will also manage the entire process to ensure peak performance. You will assist the Accounting Manager and CFO with day-to-day functions of the accounting department with primary focus on soft collections for multiple firms while helping implement best in practice collection processes. Duties and responsibilities include, but are not limited to the following:

• Ability to understand full cycle of accounts receivable to enable the develop and implementation best practices for company collection process
• Conduct research and/or communicate via phone and email with clients to enable timely collection of invoices
• Learn about the contacts at each client to ensure excellent communication
• Learn unique differences and similarities of each of our entities including various billing requirements for each customer/contract.
• Work with billing team and/or project managers to resolve issues regarding invoices to facilitate timely collections
• Maintain detailed collection notes, accounts receivable reports, spreadsheets and corporate files
• Hold structured collection meetings with management on status of accounts and work with management to solve any outstanding issues
• Ownership of AR Aging and working towards reducing aged AR to less than 120 days working toward industry standard of approximately 90 days
• Assist in monthly closings by ensuring all AR transactions are entered daily
• Monthly reconciliation and payment of credit cards
• Works with department managers and employees of the firm in a collaborative team environment
• Assist with Year-End closing and various departmental audits
• Learn and become proficient at utilizing the Ajera/Deltek ERP system
• Special projects and additional duties as assigned

Competencies and Skills:

• Intermediate to Advanced Excel knowledge
• Problem solver, analytical and detail-oriented
• Collaborative, proactive and inquisitive
• Works well independently and in team environment
• Good understanding of general accounting functions
• Customer-centric focus and results driven
• Flexible, friendly, and courteous team player that is willing to do what it takes to help meet various deadlines

Work Environment: This job operates in a professional office environment. Attire is business casual. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to use a computer for most job functions, and is regularly required to listen, learn and help implement new systems, software, or processes. The employee is frequently required to sit, stand, walk, type, use hands, and reach with hands and arms.

Position Type/Work Hours: This is a full-time in-office position. Company hours of operation: Monday through Friday, 8:00am to 5:00pm

Preferred Education and Experience:

• Minimum of 3 to 5 years of general accounting/accounts receivable experience, including working with other accountants to assist in the monthly close process
• Minimum of a bachelor’s degree
• Excellent capability working with Microsoft Suite (Word, Excel)
• Strong systems knowledge with knowledge of Ajera (Deltek) preferred

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.