What are the responsibilities and job description for the Payroll Manager position at Vaco by Highspring?
Vaco is working witha dynamic and fast-growing company located in Torrance whois seeking an experienced Payroll Manager to join their finance team. This is a contract-to-hire position, with the opportunity to transition to a permanent role based on performance. The Payroll Manager will be responsible for overseeing the entire payroll process, ensuring accurate and timely payroll processing, and ensuring compliance with all applicable payroll regulations.
Position Overview:
The Payroll Manager will lead the payroll function, overseeing a team responsible for the accurate and timely processing of payroll for all employees. This role requires a strong understanding of payroll best practices, labor laws, and tax regulations. The Payroll Manager will be an integral part of the finance team and will collaborate closely with HR, finance, and other departments.
Key Responsibilities:
- Manage and supervise the payroll team to ensure the accurate and timely processing of weekly, bi-weekly, or monthly payroll for employees across multiple locations.
- Oversee payroll processing, including salary, hourly, bonus, and commission-based pay.
- Ensure compliance with federal, state, and local payroll tax laws and regulations.
- Review and verify employee timecards, deductions, and benefits enrollment to ensure accuracy.
- Process and ensure timely submission of payroll taxes, filings, and other required reports (e.g., W-2, 1099, etc.).
- Handle payroll-related inquiries, resolve discrepancies, and provide support to employees regarding pay issues.
- Lead and participate in payroll audits and ensure all payroll records are properly maintained and archived.
- Ensure proper implementation and maintenance of payroll policies and procedures to meet company standards and legal requirements.
- Work closely with the HR and benefits teams to ensure proper deductions, benefits, and other payroll-related changes are correctly implemented.
- Manage year-end payroll processes, including the preparation and filing of annual reports.
- Assist with the setup and configuration of payroll systems (if applicable).
- Continuously evaluate payroll systems and processes to identify areas for improvement and efficiency.
Qualifications:
- Bachelor's degree in Accounting, Finance, Business Administration, or related field.
- Minimum of 5 years of experience in payroll processing, with at least 2 years in a payroll management or supervisory role.
- Strong knowledge of federal, state, and local payroll tax laws and regulations.
- Experience with payroll software and systems (e.g., ADP, Paychex, or similar platforms).
- Advanced proficiency in Microsoft Excel and other MS Office applications.
- Strong organizational, analytical, and problem-solving skills.
- Excellent attention to detail and ability to work under pressure and meet deadlines.
- Strong leadership and team management skills.
- Ability to maintain confidentiality and handle sensitive payroll data.
- Experience in managing payroll for a mid- to large-sized company, especially in a multi-state or multi-location environment, is highly desirable.
- Strong communication skills, both written and verbal.
Pay: $45-50/hr
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Salary : $45 - $50
