Legal Administrative Assistant

Assists with and relieves Department and other personnel of administrative and clerical work by providing administrative support.

• Prepares assignments in a timely, efficient and accurate manner for all department personnel.
• Creates and maintains files in Legal’s preferred document retention system.
• Maintains office supplies and coordinates with service providers, where applicable, to ensure hardware (copies) and software are functioning correctly.
• Compiles data for routine reports from a variety of sources, including SAP, etc.
• Answers telephones, takes messages, routes calls appropriately and resolves routine inquiries.
• Schedules and maintains calendar of appointments and coordinates travel arrangements for department personnel.
• Collects expense data and files expense reports for departmental personnel.
• Assists with coordinating meeting events.
• Receives and directs visitors.
• Processes all incoming and outgoing mail, including legal documents.
• Processes invoices and requisitions, reconciles time cards, monitors and reconciles controllable expenses, assists in the preparation of annual budgets and handles other administrative functions.
• Generates and distributes reports concerning/affecting the activities of the functional area on a scheduled or unscheduled basis, including the preparation of departmental presentations.
• Maintains confidential records.
• Interfaces with employees and outside counsel to aid in the provision of Legal services, including coordinating with employees to pick up or sign documents.

This position is salaried nonexempt status, which means you are eligible for overtime pay.

• High School diploma or GED required.
• 5 years of secretarial experience required.
• Legal experience is preferred.
• Texas notary public is preferred.
• Able and willing to work on-site, in-person at the Valero San Antonio location, required.

All successful candidates must be eligible to obtain a TWIC card (Transportation Worker Identification Credential). It is Valero’s policy that employees must wear this card at all times while working at the refinery. Please review eligibility criteria at https://www.tsa.gov/for-industry/twic.

Position level and salary will be commensurate with qualifications and experience.

Valero's employees are the heart of its success, and there is a reason why the company is an employer of choice in the fuels manufacturing and marketing industry. It’s not just the excellent benefits package, or the opportunities for personal growth, it’s also the caring and committed culture of the organization that makes everyone feel like they’re truly part of a team. For more information, visit Valero.com.

Valero is an EEO/AA Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race/ethnicity, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.

Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero. Valero’s market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites.

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