What are the responsibilities and job description for the Sr. Executive Assistant (Arlington, VA) position at Valiant Harbor International, LLC?
Valiant Harbor International is a CVE Service-Disabled Veteran Owned Small Business that specializes in technical, programmatic, acquisition, compliance, and financial services for Government science and technology, research and development, and technological programs. At Valiant Harbor International, we emphasize our intense focus on helping federal government agencies identify and address organizational challenges to tailor and integrate specific solutions to solve their most difficult problems. Success is defined by our ability to meet our customer’s needs quickly, efficiently, and effectively —we are a management consulting firm with a successful record of offering a wide range of professional, scientific, and technical services requiring a high degree of expertise and training.
Job Description
Valiant Harbor International is seeking a Senior Executive Assistant to provide high-level administrative support to the Office of Naval Research (ONR) leadership. This role will involve managing the calendars of multiple senior executives, preparing correspondence, managing travel arrangements, and ensuring all administrative tasks align with government procedures and protocols. The ideal candidate will have substantial experience supporting DoD senior leadership and a deep understanding of DoD travel systems and regulations.
Job Responsibilities
- Provide executive-level administrative support to senior DoD leadership, including managing multiple calendars and scheduling meetings with minimal guidance.
- Develop correspondence using government procedures and assist in preparing documentation as required.
- Manage protocol visits and activities, ensuring compliance with DoD regulations.
- Prepare and manage travel authorizations and vouchers using the Defense Travel System (DTS), including reviewing and approving authorizations and vouchers as a reviewing official.
- Lead and train junior staff on administrative and travel procedures, ensuring adherence to government guidelines.
- Collect and analyze information, developing and utilizing filing and retrieval systems for organizing documents and reports.
** This position is contingent upon contract award **
Job Requirements
- Must have a current SECRET Clearance or the ability to obtain a SECRET clearance prior to award.
- Bachelor’s degree with a minimum of five (5) years of senior-level administrative client support experience related to the tasks listed above. In lieu of a degree, a High School diploma with a minimum of ten (10) years of administrative experience working with DoD will be accepted.
- At least five (5) years of experience providing executive-level support to DoD leadership and understanding of DoD organizations.
- Demonstrated ability to work independently and manage the calendars of multiple senior-level executives with minimal guidance.
- Extensive understanding of DoD regulations, procedures and policies particularly concerning government travel and developing correspondence.
- Experience managing protocol visits and activities.
- Five (5) years of recent experience preparing travel authorizations and vouchers using DTS.
- At least two (2) years of recent experience serving as a reviewing official for DTS authorizations and vouchers.
- Experience leading and training others on administrative and travel procedures.
- Experience in collecting and analyzing information, and developing and utilizing filing and retrieval systems is desired.
Salary Range: $80-100K
This is a full time position
Salary : $80,000 - $100,000
