Administrative Support Specialist

Valley Fire Protection Systems, LLC is seeking an Administrative Support Specialist to join our dedicated team. This position is vital to ensuring that our operations run smoothly and efficiently. The Administrative Support Specialist will assist in a variety of administrative tasks, providing support to our staff and contributing to the overall productivity of the company.

Things you should know about working at Valley Fire:

• We are all about our people! We know they are the secret to our collective and individual success.
• We are a team. We help one another and want to see everyone succeed and meet their personal and professional goals.
• We are ambitious. We work to be better every day, and our team members have room to grow.
• We are focused. We know that keeping organized and communicating our progress is critical to good service internally and to our customers.

Job Description:

• Support all departments with administrative duties.
• Back-up for front desk including but not limited to answering phones.
• Process job paperwork and set-ups.
• Maintain Valley folders and accounts.
• Update bid and walk through calendars, bidding doc folders, and plotting job documents.
• Provide miscellaneous assistance to human resources when needed.
• Handle incoming quote calls for service and contract jobs and forward to proper salesperson.
• Assist accounting department with account collections by contacting customers.
• Other miscellaneous duties as required.

The skills and experiences we hope the successful candidate will bring to the table:

• Effective verbal and written communication skills
• Ability to work independently and as a team player
• Must be well organized with great attention to detail
• Takes initiative
• Works well with customers and team members
• Strong interpersonal skills
• Clear communicator
• Work independently
• Values honesty and transparency
• Knowledge and experience with Microsoft Office Suite and Bluebeam or Adobe

Requirements

• High school diploma or equivalent, college degree a plus
• Previous relevant administrative work experience
• Valid driver's license with reliable means of transportation
• The ability to maintain confidentiality
• Experience with fire sprinkler systems and customer interaction a plus

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Supplemental Accident, Hospital, Critical Care Insurance
• Company paid life and AD&D, long and short-term disability insurance
• Employee Assistance Program
• PerkSpot Group Discount Program

Also Offered:

• 401(k) with company match
• Holiday Pay
• Paid time off
• Career growth opportunities (including educational assistance)
• Profit sharing
• Company functions

Pay: From $20.00 per hour