Accounting Clerk

Summary: Receives and applies all revenues, including cash. Makes all banking functions, other than reconciliation. Processes vendor and contractor payments. Verifies correctness of invoices and coordinates the accounting for all accounts payable. Prepares and reviews completed payroll, including changes and exceptions.

Duties and Responsibilities: The authority and duties of the Accounting Clerk shall include but not be limited to:

1. GENERAL: Prepares all cash for disbursement to cashiers; Receives and verifies cash collections; Receives all incoming revenues by mail or in person; Prepares and makes deposits and withdrawals; Prepares monthly cash receipt reports and other special reports as required; Keys all incoming revenues by mail.  

1. PAYABLES: Process invoices Receives statements from vendors, contractors and other payees; Coordinates proper payment for goods received; Verifies accuracy of statements and initiates check requests; Receives and forwards checks to payees; Maintains vendor ledgers. 

1. PAYROLL: Receives and verifies employee time and attendance; Keep accountability of employee's sick, vacation and other leave time; Prepares changes to payroll Receives, reviews/corrects payroll checks. 

1. PURCHASING: Processes requisitions using appropriate purchasing techniques and enters purchase order information into the computer; Contacts suppliers and obtains quotations as to price, time of delivery, and discounts of items or services; Assists In compiling special reports; Studies charts, as required and assists with statistical records and preparation of and input of data. 

1. RX Receivables
   1. Print EOBs from websites and enter in RX 30 according to RX number. Some EOBs are mailed, but most printed.  Keep posted EOBs in binder. Update snack prices in RX 30.

       6. Perform any other duties asked by supervisor when needed.  

Evaluation: The evaluation of work performance, including: specific duties, responsibilities, demeanor, and work ethic, will be ongoing and implemented by the Chief Financial Officer per center policies.

Minimum Qualifications: 

High school graduation or its equivalent, including courses in bookkeeping.  At least two year's experience in bookkeeping, accounting, or secretarial assignments involving advanced recordkeeping (directly related business school or college courses may be substituted equally for up to one year's experience); or  Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.

Compliance: Adhere to company policies and procedures and all Federal, State and Local medical service requirements. To include HIPAA Privacy & Security.

Confidentiality (HIPAA): Every employee is required to sign a Pledge of Confidentiality. Failure to comply with our Pledge of Confidentiality can or will lead to immediate termination of employment. Confidentiality applies to a patient’s Personal Health Information (PHI) and includes written, oral and electronic communications. Each employee has an obligation to maintain confidentiality after his or her employment/association with this facility ends. 

Security (HIPAA): Every employee is required to protect his or her computer log-on and password. You must secure your work area prior to leaving it unattended for an extended period. You are required to log-off of your computer and secure your work area prior to leaving at the end of the day. If you have a responsibility for closing or locking files, securing equipment, or locking the building and you do not comply with these requirements, you will be subject to reprimand and/or termination based upon the infraction. We are required by law to protect patient privacy, identifiable patient information, and all properties containing such information.

 Physical Requirements: 

 THIS POSITION IS AT RISK FOR OCCUPATIONAL EXPOSURE 

TO BLOOD AND/OR BODILY FLUIDS