What are the responsibilities and job description for the Admissions Coordinator position at Valley Hope Association?
Job Description
Job Description
ADMISSIONS COORDINATOR : 10am - 7pm (M-F)
Norton Valley Hope has an exciting opportunity for an Admission Coordinator to join our newly created Admissions team!
Are you ready to join an organization where you can make an extraordinary impact, conquering addiction one patient and family at a time? Do you want a rewarding career in a close-knit and fun-loving environment? If so, Valley Hope of Norton, a staple of the community for over 55 years, welcomes you.
Valley Hope of Norton is the ORIGINAL Valley Hope, and we take great pride in that. The story of Valley Hope begins and continues on the grounds we work every day.
EDUCATION & EXPERIENCE
Required :
One (1) plus years of experience in a similar position and / or healthcare environment.
Cardiopulmonary Resuscitation (CPR) / First Aid Certification.
Preferred :
Associate degree.
Two (2) plus years of work experience in a similar position and / or healthcare environment or within the substance abuse treatment industry.
Work experience as a Behavioral Healthcare Technician, Case Manager or Peer Support Recovery Specialist.
BENEFITS :
Affordable health, dental, and vision insurance
Tuition Assistance
Student Loan Repayment
Public Student Loan Forgiveness (PSLF) Eligible Employer
8 Paid Holidays (Including 1 Personal Holiday)
PTO – Up to 22 Days per year based on years of service
Paid Parental Leave
401(k) Retirement Plan with employer match
Health Saving and Flexible Spending Accounts
Employee Assistance Program
And much more!
JOB SUMMARY :
Functions as a key member of the multi-disciplinary admissions team; works collectively to support the needs of prospective patients and to secure VHA as their service provider.
Serves as primary point of contact for prospective and incoming patients, families, and referral sources; creates a patient-focused experience for those seeking VHA services.
Utilizes good judgement, critical thinking skills, industry specific knowledge, and customer services skills to solidify commitments and make appropriate placements for prospective patients within VHA programs.
Provides prospective patients and families with facility tours.
Conducts initial pre-admissions screening with a focus on gathering preliminary information to identify level of care / services needed and fit with VHA service; utilizes ASAM Criteria to perform high-level screening of mental and physical health status.
Performs preliminary financial assessment with prospective patients; gathers necessary financial information (including payor source / self-pay options) and processes Verification of Benefits to pre-qualify prospective patients.
Refers inquires to other agencies and community resources when prospective patients’ needs are not a fit with VHA services.
Maintains information within identified systems on outside agencies / community resources; coordinates with appropriate process partners with to ensure data is current and accurate.
Schedules admissions appointments for patients; communicates admissions appointments with appropriate staff / departments to ensure support for incoming patients.
Assists patients in completing administrative admissions process including obtaining all necessary admissions documentation (demographics, consents, releases, etc.).
Creates and updates electronic records in identified data tracking / electronic medical records systems for prospective and incoming patients; inputs data in an accurate and timely manner following calls and initial admissions processing.
Performs follow up calls to prospective patients in support of their treatment needs and securing VHA as their service provider.
Maintains oversight of bed tracking data including open beds, incoming patients for the day, and discharges for the day.
Performs various administrative duties in support of the admissions process and admissions team responsibilities (e.g., chart audits; maintenance activities within data tracking systems such as dispositioning of patient call records, records clean up; etc.).
Serves as back-up support to the Nursing Department for property searches for incoming patients.
Maintains confidentiality of prospective and incoming patient data in accordance with HIPAA and 42 CFR Part 2 regulatory requirements.
Participates in assigned staff meetings, staff development, and training as required.
Adheres to Valley Hope’s philosophies, policies, and procedures as well as any other regulating bodies.
Interacts and communicates with others (patients, co-workers, management, clients, and vendors) in a professional and tactful manner including treating them with respect and consideration regardless of their status or position.
WORK ENVIRONMENT :
Located within a residential treatment facility.
Sitting for extended periods of time; requires walking throughout the facility.
Must be able to work non-typical hours including evenings and / or weekends based on operational needs; able to work overtime to the extent necessary
Must be able to work at a rapid pace for long periods of time (typically not longer than 8 hours).
Able to push, pull, pull up, bend at the knees and waist, twist body at the waist, raise and hold arms overhead, turn head-neck-shoulders as needed, grasp other items with hands, for either extended periods of time or many times throughout the workday.
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