R&D Maintenance and Projects Coordinator

This Job Description applies to the position of R&D Maintenance and Projects Coordinator in the Research and Development department of VAM USA, Hardy campus, Houston TX.

Essential Duties and Responsibilities include the following: 

1.0.1 Safety:

• Follow and lead all Company Rules, Procedures and Policies and Safety Program requirements.
• Ensure compliance to the Lock out Tag Out Program.
  • LOTO procedures audit and accuracy.
  • Site specific LOTO training.
  • Conduct audit as needed, trained and validate competency.
• Ensure job safety and compliance but filling required permits.
  • LOTO group permit / hot work / digging and excavation and others.
  • Closely communicate with HSE team to coordinate non routine repair.
• Ensure participation and adherence to safety awareness initiatives.
  • Safety safaris (team observation walks in/around the lab).
  • Safety observation cards.
  • Safety visits.
  • Monthly HSE meetings and quarterly training.
• Address any equipment safety concern in a timely manner.
• Ensure timely reporting, action, and closure for identified safety issues.
  • Observation cards.
  • Accident and Near miss reports.
  • Corrective/preventive actions.
• Report any work-related injury, illness, and incident or near misses to supervisor immediately and cooperate with the investigation as appropriate.
• Maintain personal work area and common areas in a clean and orderly manner; good housekeeping means a safer workplace.
• Wear and maintain prescribed Personal Protective Equipment (PPE).
• Stop the work activities that represent any condition or behavior that could be expected to cause injury, death or environmental harm.
• Participate in Emergency Response Plan as appropriate.

1.0.2 People and Contractors

• Supervise R&D Maintenance Technician and R&D Fab technician. Need to prioritize and organize the workload.
• Train, coach and mentor subordinate to improve skill levels.
•  Train, coach and mentor subordinate to ensure appropriate behaviors.
• Manage on site contractors.
  • Contact contractor, get quote and schedule repair.
  • Ensure safety orientation, Daily work permit and Job safety assessment.
  • Verify contractor compliance to safety rules.
  • Validate job completion and sign off document.

1.0.3 Maintenance

• Responsible for resolving equipment problems that delay the daily scheduled work.
  • Address equipment repair with proper level of urgency.
  • Support the maintenance technician (provide guidance during trouble shooting and repair).
  • Track and document repair.
  • Analyze root cause and prevent repetitive break down.
• Implement and ensure preventative maintenance for all R&D Lab equipment.
  • PM items and frequency.
  • Method and standard.
  • Training.
  • Tracking and reporting via the Preventive Maintenance Master file.
• Install new equipment. Write maintenance routine procedure and implement PM schedule.
• Internalize critical / long lead time / high-cost activities.

1.0.4 Projects Coordinator (CAPEX and Custom test protocol)

• Collaborate with stakeholders to define project scopes, objectives, and deliverables.
• Develop detailed project plans, timelines, and budgets for capital expenditure projects.
• Manage project budgets, ensuring cost control and adherence to financial guidelines.
• Work closely with finance / CAPEX governance teams to track project expenditures and forecast future spending.
• Identify, evaluate, and select vendors and contractors for project execution.
• Negotiate contracts, oversee vendor performance, and ensure compliance with project requirements.
• Work closely with cross-functional teams, including Top Management, Testing, prototyping and quality assurance, to ensure alignment with:
  • Project goals.
  • Communicate project progress and challenges to stakeholders.
  • Ensure all projects adhere to regulatory requirements and industry standards.
  • Implement and oversee quality assurance processes throughout the project lifecycle.
• Responsible for all aspect of the project from definition, implementation and ramp up.
• Transfer the CAPEX to operation manager with all proper training, procedures and documentation.

1.0.5 Any other duties as assigned

 Education/Experience:

• Bachelor of Science or higher degree from an accredited institution in Mechanical, Electrical, or Industrial Engineering or Technology or equivalent program is required; or 10 years equivalent technical and management experience.
• Microsoft Office software application knowledge required.
• 2 years minimum operating/maintaining OCTG (Oil Country Tubular Goods) prototyping & testing equipment is desirable such as CNC Lathes, Endforming, Stress Relief, Load Frames, etc.
• Familiarity with Electrical and Hydraulic systems preferred.
• Lean Manufacturing and Six Sigma methods experience desirable.
• Solid Works/Inventor 3D CAD system knowledge is desirable.
• Strong verbal, written and analytical skills.
• Ability to organize and prioritize workloads to meet deadlines.
• Ability to fluently read, write and speak English.
• Must be able to pass applicable testing as required.