What are the responsibilities and job description for the Registrar position at Valor Christian High School?
ROLE DESCRIPTION
Registrar
This position offices in-person, on campus
ROLE SUMMARY
Valor Christian High School provides an academically rigorous program, grounded in biblical truth, that prepares students for the highest levels of academic performance and leadership in college and beyond. The Registrar plays a primary role in the effective functioning of the academic programs at Valor through ensuring the fidelity of student records and supporting the reporting of data to the academic leadership, teachers, and outside organizations. This position engages with the counseling team on a day-to-day basis and positively influences the broader academic culture of Valor.
The Registrar is exceptionally detail oriented and takes initiative to ensure the accuracy of records and data in a variety of systems. This role takes a high volume of requests year round, while also taking initiative to improve systems during slower cycles; as a result, Valor is able to function at a high level of efficiency. This role is responsible for data, its integrity, and serving others with strong organization and customer service skills.
Valor Christian High School is a decidedly Christian, college preparatory school whose core values honor a biblical foundation. Valor employees are faith-filled, joyful believers who are active in a local, Christian church whose beliefs are in alignment with the school’s Statement of Beliefs. They are both called and committed to the school’s vision and mission and seamlessly integrate faith into their daily work. You will be most successful if you have a true servant’s heart, a teachable spirit, a love for the Lord Jesus Christ, and a commitment to the school’s beliefs and values.
RESPONSIBILITIES
Possess and Model a Growing Relationship with Christ
- Pursue full devotion to Christ and live a life that reflects that authenticity
- Model the fruits of the spirit in communications, relationships and daily work
- Demonstrate teachability and a willing heart for service
- Embody others-centered, servant-leadership in all interactions
Demonstrate Trustworthy Commitment to Valor’s Christian Community
- Accept and uphold Valor’s values and beliefs as found in the Statement of Beliefs, Christian Community Policy, and Valor Culture Document
- Accept and abide by all affirmations in Valor’s Annual Statement of Commitment
- Be relationally involved in the life/lives of our students with a heart of service and mission
- Seamlessly and deliberately integrate Biblical truth and Christian values into daily work
Primary Responsibilities
- Maintains full responsibility for student files and all electronic student data from admissions through alumni status
- Provides accurate reports including, but not limited to current grades, transcripts, report cards, eligibility, GPA, class rosters, ACT scores, enrollment, and others
- Effectively and timely communicates with other schools related to transcripts and records for transfer students
- Monitors and communicates the status of student academic standing to various stakeholders
- Maintains current training and expertise in the use of the school's SIS
- Assists with and understands the process for creating a master academic schedule
- Maintains International Student enrollment with the Department of Homeland Security through the SEVP program and the SEVIS database.
Secondary Responsibilities
- Provides additional support to the Dean of Academic Services, Academic Coordinator, counselors, teachers, and coaches
- Supports counselors in programming and evening events, as requested
Serve Wholeheartedly as an Exceptional Teammate
- Uphold and embody Valor’s culture as set forth in the Valor Culture Document
- Model servant leadership, grace and love in all relationships and interactions
- Develop relationships with colleagues with goals of teamwork, relational unity and spiritual growth
- Provide team support regarding all matters, processes and initiatives
- Demonstrate loyalty to teammates in action and word
- Assist Team members in facilitating school-wide wins
Demonstrate a Commitment to Fulfilling Valor’s Vision and Mission
- Assume collaborative responsibility for Operating Plan Goals and Fiscal stewardship
- Be a ‘culture- keeper’
Demonstrate a Commitment to Growth
- Participate in Valor Team meetings, Chapel, and meetings with Team/Supervisor
- Demonstrate teachability and receptive to feedback
- Pursue professional/personal/spiritual growth and development
- Participate in the broader ministry of Valor by contributing of time, talent and treasure beyond assigned role responsibilities
RELATIONSHIPS
- Dean of Academic Development
- Lead Academic and College Counselor
- Academic and College Counseling Team
- Academic Leadership
- Academic Coordinator
- IT Team
- Teachers and Staff
- Parents
- Alumni
RESULTS
Through productive, data-driven, detail-oriented work, the Registrar ensures the rest of academics is performing effectively. Students, parents, faculty, and staff have complete confidence that the data entered and retrieved in Valor’s academic database is accurate.
EDUCATION, EXPERIENCE, AND REQUIRED COMPETENCIES
- Bachelor’s degree required
- 3 or more years of relevant and meaningful previous experience with educational databases, accounting, or bookkeeping preferred
- Prior software experience with Scoir and Veracross preferred
- Mastery of Excel and/or Google Sheets
- Excellent written and verbal communication skills
- Excellent customer service
- Teachable spirit
PHYSICAL DEMANDS
The same basic physical demands described here are the same for all employees to successfully perform the essential functions of their jobs. Employees must periodically lift and/or move up to 25 pounds and could occasionally be required to lift and/or move up to 50 pounds. Specific vision abilities required by this job include close and distance vision, color vision, peripheral/depth perception and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
WORK ENVIRONMENT
The work environment characteristics are varied and include classroom, office, and outdoor events while performing the essential functions of this job. The noise level in the work environment is also varied.
POSITION TYPE: C: Year-round schedule. 12-Month Calendar. This position offices in-person, on campus
HOURS PER WEEK: Full-time, Non-Exempt
SUPERVISOR: Lead Academic & College Counselor
BENEFITS:
- Paid holidays, sick leave, vacation leave, and personal days
- Medical, dental, vision and life insurance
- 403(B) Retirement Plan with immediate vesting and employer contribution matching
- Professional development opportunities
- Three on-campus dining options for daily lunch
PAY RANGE: $22 - $25/Hr
START DATE: January 29th, 2025
Salary : $22 - $25
