What are the responsibilities and job description for the Accounts Payable Specialist position at Value Wholesaler, Inc.?
Value Wholesaler Inc, a leading Windows & Doors manufacturer in the Southern California area is currently hiring for an Accounts Payable Specialist in Duarte, CA.
The Accounts Payable Specialist will report to the Controller and play a vital role in supporting the day-today operations of the department. This position requires strong organizational skills, attention to detail, and the ability to effectively manage accounts payable tasks.
Essential Responsibilities:
- Enters vendor bills, credit memos, and accounts payable entries into NetSuite and the AP workflow system. Ensure accurate coding to appropriate GL accounts and department classes for multiple subsidiaries.
- Processes payments, reimbursements, per diems, and issue checks, wires, and ACH batches within specified due dates.
- Set up new vendors, request W-9s and certificates of insurance, and update system records accordingly. Handle vendor relations, communications, variances, and disputes.
- Match issued Purchase Orders with receipts, bills, document Proof of Deliveries (PODs), and request approvals for variances.
- Set up new inventory and non-inventory items in the system, working with the cost accountant, purchasing and senior accountant.
- Reconcile the accounts payable aging to vendor statements and loan schedules using Excel. Request monthly vendor statements and maintain AP aging reports. Identify aging discrepancies, prepayments, variances, and invalid transactions.
- Update Excel spreadsheets related to vendors, inventory, duty rates, and payables.
- Acts as a liaison between vendors and various company departments, monitoring open orders, account status, tracking bills, matching documents, batching, and validating approvals.
- Handles telephone calls and email correspondence as the primary AP contact for various vendor bill email accounts.
- Manages transactions in the AP workflow system, respond to assigned tasks, and provide all requested documents and supporting materials for processing.
- Code credit card transactions, sort, and archive receipts, and request missing ones from cardholders and/or vendors.
- Maintains files and records in NetSuite, AP Workflow ensuring the availability of documentation and financial information.
- Updates default coding, routing, and classing indexes, and catalogs in the AP workflow system.
- Efficiently review, code, and process employee reimbursement requests while coordinating approvals and ensuring policy adherence.
- Other duties and special projects as need arises.
Experience Requirements:
- 1-2 years of Accounts Payable or general accounting experience.
- Strong organizational skills, attention to detail, and problem-solving abilities.
- Knowledge of basic accounting regulatory standards and compliance requirements.
- Effective communication and teamwork skills.
Training & Education:
- Associate degree or Bachelor’s degree preferred, or a combination of education and experience.
- NetSuite ERP or equivalent work experience preferred.
- Proficiency in Microsoft Excel.
Additional Information:
We offer a comprehensive benefits package that includes:
- Medical, dental, vision and life insurance benefits
- 401k Retirement Plan
- Paid time Off (PTO)
- Company Paid Holidays
- Employee Discount to company products
Value Wholesaler is a Drug Free workplace and EEO employer committed to employing a diverse workforce.
You are welcome to visit our website: www.valuewds.com
