Legal Secretary-Administrative Assistant - On Site

Our busy law firm is looking for an adaptable and dependable Legal Secretary/Administrative Assistant, with at least 2 years of law firm experience, to provide support to our firm's legal and admin teams. The ideal candidate is a Bilingual (Spanish) proactive problem solver with excellent communication skills and impeccable attention to detail. This candidate should have the ability to transition between tasks with ease, efficiently manage time without excessive supervision, and effectively follow policies and procedures while providing support inter-departmentally. If you are a natural multi-tasker, enjoy being challenged, and are looking for a rewarding opportunity in the legal industry, submit your resume now!

This is an ON SITE position!

$42,000-$55,000 DOE

• Assist the legal team with drafting and preparing routine correspondence
• Coordinate meetings, depositions, and mediations between clients, attorneys, and experts as needed
• Process case expenses
• Process incoming and outgoing mail
• Prepare and send new client documents
• Assist with case opening and closing procedure
• Process, OCR and save incoming medical records
• Maintain firm and attorney calendars as needed
• Compose legal notebooks as needed
• Assist with the maintenance of case files
• Maintain physical law library and physical case filing system
• Assist with on-site vendor and facilities management
• Maintain firm faxes and general mailbox
• Translate calls as needed
• Collaborate with the admin team to maintain firm calendar
• Assist office manager, executive assistant, and CEO with admin projects as needed
• Coordinate in-office meetings and prepare for and manage guest's needs
• Maintain break room area

• Comfortable working with all Microsoft Office products
• Minimum 1-2 years of experience in a personal injury law firm or office environment as an administrative assistant or secretary
• Organizational and communication skills are necessary for this position
• An Associate’s degree or some college is preferred; high school diploma or equivalent is required
• Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times

• Technologically proficient and eager to utilize new tools and applications
• Bilingualism Required (English/Spanish)

We are a very successful and rapidly growing personal injury law firm, specializing in medical malpractice. We have an “A” level team of professionals who love their work and are committed to excellence as fierce advocates for clients. We work hard but believe in having fun, building relationships, and maintaining a respectful work environment. You can learn more about us here: https://www.vanweylaw.com/

Employee Benefits Package:

• Health Insurance Covered at 75%
• Dental & Vision Insurance
• Short-term Disability Insurance
• 401(k) with Employer Matching
• Generous PTO policy
• Excellent Paid Holiday Policy
• Schedule Flexibility
• Quarterly Off-Site Events