Assistant Project Manager - Private Events

Event Project Manager – Van Wyck

Company Description

Van Wyck & Van Wyck is a highly regarded environmental design and event production firm with headquarters in New York City. We produce bespoke celebrations ranging from stunning weddings on beaches and mountaintops to international destination experiences.

www.vanwyck.net

Workshop designs and produces engaging events that communicate a brand’s message. We build experiences that create compelling content, heighten brand loyalty and influence purchase behavior.

www.workshopworldwide.com

Our two sister companies are distinguished by innovative designs and an unsurpassed level of service, with over 20 years of experience in the field. We are a dynamic, creative, and growth-oriented team with incredibly high production values.

POSITION

Van Wyck is seeking a detail-oriented Assistant Project Manager to support our private events and special projects. This entry-level role is ideal for a highly organized and driven individual with a passion for event production and a commitment to excellence. You will work closely with senior team members, providing both project management and administrative support to ensure the seamless execution of events that meet our exceptionally high standards. This is a unique opportunity to grow within a dynamic, creative, and fast-paced environment.

Responsibilities

• Assist lead project managers to design and produce events
• Vendor research, outreach, and communication
• Event coordination including guest list management, printed materials, and favors/gifts
• Organize permits, insurance certificates and other event requirements
• Event responsibilities such as preparing materials for client meetings, invoice processing, maintaining budgets, creating and updating production documents, and writing thank you notes
• Additional responsibilities include client services, design & production based on experience
• Assist with client communications
• Schedule and confirm staff for events
• Book travel arrangements for the event production team
• Track and document event expenses
• Provide on-site event assistance
• Help with ongoing projects such reviewing new vendors for the company or managing internship program
• General office and administrative support, such as answering the phone
  
  

Benefits At Van Wyck & Van Wyck

Paid Time Off (PTO): Enjoy flexible, discretionary PTO to balance your work and personal life, with manager approval and proper coverage

Health Insurance: Comprehensive health benefits include medical, dental, and vision plans, with significant company contributions to premiums and options for FSA or HSA

One Medical and Talkspace Memberships: Complimentary memberships providing primary care and mental health support

401(k) Retirement Plan: Participate in a retirement savings plan with pre-tax and Roth options after six months of employment with a discretionary company match

Cell Phone Stipend: Receive a $100 monthly phone reimbursement after three months of employment

Commuter Benefits: Take advantage of our pre-tax commuter benefits program to save on transit and parking expenses

Gym Reimbursement: Stay fit with a $400 annual gym reimbursement, available to those enrolled in our health insurance plan

Required Qualifications/Skills

Candidates must possess the following qualities:

• Innate sense of intellectual and creative curiosity
• A positive outlook on life and approach to your work: a problem-solver, a motivator, a “do-er”
• Desire to own projects and relationships and make them your own
• Strong writing and communication skills essential
• Ability to multi-task and prioritize multiple projects
• Proactive, able to anticipate the next steps forward
• Able to work independently as well as part of a team
• Highly Detail-oriented
• Highly dependable, responsible, ethical
• Poised and polished with a professional mindset
• Impeccable taste and etiquette, or commitment to learn same
• Strong computer skills, including Excel andPowerPoint
• Ability to work flexible hours with long hours as needed
• Ability to travel for pre-event site visits and events
  
  

The ideal candidate will have the following qualifications:

• 1-3 years of applicable work experience, including special events, communications, preferably in the luxury industry
• Bachelor's degree from a four-year college or university, or a demonstrated curiosity about the world and a desire to learn
• Experience with InDesign, Illustrator, or other design software
• AutoCAD, Adobe Suite and other presentation program skills are a plus
  
  

Van Wyck & Van Wyck and Workshop are proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), transgender status or gender dysphoria, pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, unemployment status, familial status, caregiver or partnership status, or other protected status.

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