What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Vancouver Dental Office?
Job Overview
We are seeking a highly organized and detail-oriented Receptionist/Administrative Assistant to join our team. This role is essential for ensuring smooth operations within the office and providing excellent support to both staff and clients. The ideal candidate will possess strong communication skills, proficiency in various administrative tasks, and a friendly demeanor that reflects our commitment to exceptional service.
Duties
- Greet visitors and clients warmly, providing a positive first impression of the organization.
- Manage incoming calls using phone systems, directing inquiries to the appropriate personnel.
- Perform data entry tasks accurately, maintaining up-to-date records and files.
- Assist with calendar management, scheduling appointments, and coordinating meetings for staff members.
- Proofread billing documents for accuracy and clarity before distribution.
- Maintain organized filing systems for easy retrieval of information.
- Support front receptionist duties as needed, including patient check-ins and appointment confirmations.
- Handle clerical and billing tasks such as payment collections, reconciling accounts
- Utilize special dental software to perform tasks and data entry and communication with patients
- Demonstrate strong time management skills to prioritize tasks efficiently in a fast-paced environment.
Experience
The ideal candidate should have:
- Previous experience as a receptionist or administrative assistant in a professional setting is preferred.
- Familiarity with dental office procedures is a plus but not required.
- Proficiency in Google Suite applications (Docs, Sheets, Calendar) and other relevant software tools.
- Strong proofreading skills to ensure high-quality documentation.
- Excellent organizational abilities with attention to detail in all aspects of work.
- Ability to manage multiple tasks simultaneously while maintaining professionalism under pressure.
If you are passionate about providing outstanding administrative support and thrive in a dynamic environment, we encourage you to apply for this vital role within our organization.
Job Type: Full-time
Pay: $20.00 - $21.00 per hour
Expected hours: 8 per week
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Ability to Commute:
- Vancouver, WA 98661 (Required)
Work Location: In person
Salary : $20 - $21