What are the responsibilities and job description for the Administrative Assistant position at Vanir?
Job Description
Essential Duties & Responsibilities :
- Provides administration, secretarial support that includes the organization of file systems and related data support to the maintenance of document management systems and integrity of the filing systems and related retrieval.
- Provides application of typing and word processing for correspondence, meeting minutes, proposals, and other material from rough draft of corrected copy. Types, assembles, and distributes monthly reports, proposals, and similar documents. Maintains regular reports and metrics as required by direction.
- Provides administration of mail procedures that include sorting and processing incoming and outgoing mail and correspondence (FedEx / UPS / GSO) and interoffice communications. Ensures correctness of mail room procedures, supplies, and labeling. Orders via company entities postage, supplies, and necessary tracking to ensure mail operations run smoothly.
- Assists staff with copying and distribution of project related materials such as submittals, shop drawings, RFIs and other project corporate documents. Maintains the required logs and updates than as needed.
- Maintains mailing lists, lead tracking, specialized data, and database systems and coordinates for periodic updates.
- Perform reception duties as required. Acts as greeter to office, receiving and directing clients and guests. Operates the telephone paging system, receives and directs calls in a timely and professional manner. Will use voicemail and email in messaging as appropriate. Maintains awareness of where employees are as well as of visitors at all times.
- Assists in maintaining all necessary record-keeping activities. Completes forms for corporate procedures such as requests, distribution lists, logs, meeting room coordination, schedules of employees, and visitors to the facility and parking validation.
- Primary administrative support to the setup, classification, and maintenance of office and corporate files. Locates materials as necessary, records classifications, compilation and posting of necessary information in accordance to company requirements or direction. Assists in maintaining the correct resources of periodicals, library, and technical resource information according to company or project requirements.
Minimum Qualifications :
Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location. The Salary for this position is $23.00-$25.00 per hour.
Benefits
Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.
Salary : $23 - $25
