Project Administrative Manager

Position Summary

This exempt HR & Personnel Security Manager works in the Project Management Office (PMO) under the supervision of the PM and performs human resource support which requires a comprehensive working knowledge of personnel procedures, guides, and precedents. Job tasks may include interviewing applicants, obtaining references, recommending placement, personnel records, coordinating reports, performance evaluations, employee hiring and discipline and employee development, training, and certification record management. At this level, the Administrative Manager typically has a range of personal contacts within and outside the organization and routinely handles employee sensitive material and issues. This Manager may be involved in identifying potential issues and grievance procedures and make recommendations on job classifications, wage rates and salaries. Also performs personnel Security actions, oversees mail distribution, and together assists the PM with all administrative and personnel actions and reports. A minimum of five (5) years of experience in a related field or education equivalent is required.

Essential Functions

· Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.

· Interpret and explain human resources policies, procedures, laws, standards, or regulations.

· Hire employees and process hiring-related paperwork.

· Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.

· Address employee relations issues, such as harassment allegations, work complaints, or other employee concerns.

· Maintain current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA).

· Schedule or conduct new employee orientations.

· Maintain and update human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms.

· Confer with management to develop or implement personnel policies or procedures.

· Select qualified job applicants or refer them to managers, making hiring recommendations when appropriate.

· Review employment applications and job orders to match applicants with job requirements.

· Conduct reference or background checks on job applicants.

· Conduct exit interviews and ensure that necessary employment termination paperwork is completed.

· Perform searches for qualified job candidates, using sources such as computer databases, networking, Internet recruiting resources, media advertisements, job fairs, recruiting firms, or employee referrals.

· Provide management with information or training related to interviewing, performance appraisals, counseling techniques, or documentation of performance issues.

· Interview job applicants to obtain information on work history, training, education, certifications, or job skills.

· Develop or implement recruiting strategies to meet current or anticipated staffing needs.

· Analyze employment-related data and prepare required reports.

· Advise management on organizing, preparing, or implementing recruiting or retention programs.

· Schedule or administer skill, intelligence, psychological, or drug tests for current or prospective employees.

· Evaluate recruitment or selection criteria to ensure conformance to professional, statistical, or testing standards, recommending revisions, as needed.

· Review and evaluate applicant qualifications or eligibility for specified licensing, according to established guidelines and designated licensing codes.

Minimum Requirements

· Must have at least 5 years of experience in a related field or education equivalent is required.

· Must have a comprehensive working knowledge of personnel procedures, guides, and precedents.

· Must possess the appropriate verbal and written communications skills to conduct meetings, execute plans, prepare reports, plans, and working instructions.

· Must have the ability to provide information and reports, resolve issues and recommend actions to improve operations and personnel management.

· Must have skills in verbal and written communications to conduct meetings, execute plans, and prepare reports, plans, and working instructions.

General Requirements

· Excellent written and oral communications skills; proficient in Microsoft Office Suite.

· Excellent attention to detail.

· Ability to complete and prioritize tasks on multiple concurrent projects within given timeframes.

· Work well in a team environment and able to work with a diverse group of people.

· Discretion and trustworthiness due to frequent contact with confidential material.

· Communicate with co-workers, management, clients, and all others in a courteous and professional manner.

· Conform with and abide by all regulations, policies, work procedures, and instructions.

· Provides preventative maintenance for all equipment associated with the performance of maintenance where applicable. Maintain shop housekeeping and physical image of shop.

· Perform other duties as required to support the mission and contractual requirements.

· Must be able to pass a drug screen and background check.

Education and Citizenship Requirements

· US nationality/citizenship and residence, with verbal and written fluency in English.

· Desirable: Degree in HR management, education, or other related discipline from a recognized and accredited institution.

Job Type: Full-time

Benefits:

• 401(k) with Matching
• Health, Dental, and Vision Insurance
• Life, Short-Term and Long-Term Disability Insurance
• Vacation, Sick, and Holiday Paid Time Off

Job Type: Full-time

Pay: From $1.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person