Meeting Event Planner

VARITE is looking for a qualified Meeting Planner in Raleigh, NC

WHAT THE CLIENT DOES?

A leading global healthcare company that develops, manufactures, and markets a wide range of medical products for hospitals and healthcare providers worldwide.

WHAT WE DO?

Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850 global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services.

Job Title: Meeting Planner/ Customer Service Experience Specialist

Location: Raleigh, NC - 3 days onsite in Raleigh plus more as needed per customer visits

Contract Duration: 9 months (Possible Temp to Hire)

Work Schedule: 40 hr/week – could have early or late hours per customer visits

HERE'S WHAT YOU’LL DO:

Summary:

Responsible for all planning, execution, and follow-up compliance documentation and expense management of trainings, and meetings taking place in the Customer Experience Centers (CEC)

Essential Duties and Responsibilities:

• Drive customer visits by collaborating with Company's hosts to develop an agenda/experience focused on the products, solutions, and services to directly impact and enhance our ability to win and close sales opportunities.

• Plan customer visits using an agenda by care setting to demonstrate portfolio capabilities to address customer challenges/needs. If the visit is virtual - similar to an in-person visit, help plan the agenda and logistics. When virtual, coordinate the camera equipment, sound, and streaming platform. Participate in practice sessions for virtual visits ahead of the go-live presentations.

• Arrange and manage all travel to and from the CECs including lodging, meals, and transportation arrangements.

• Oversee the customer visit and troubleshoot any issues related to the presentation and functionality of medical equipment, A/V communications tools, and/or streaming equipment.

• Enforce best practices and policies to ensure customer visits stay within compliance from beginning to end.

• Comply with Sunshine Act reporting; i.e., complete compliance documentation, receipts, and expense reports in accordance with company and federal guidelines and manage them through the Salesforce.com process with any other necessary information to properly and accurately document the engagement/interaction.

• Contact the appropriate vendors/resources/services to handle any repairs. Maintaining equipment - need to know how each product works, how to troubleshoot them, and when they are broken, call tech service to fix it.

• Ordering supplies for the conference rooms and care settings. Ordering snacks, and drinking supplies for the CEC (granola bars, nuts, chips, etc.) Ordering breakfast or lunch catering for customer visits/training.

Qualifications:

Education and/or Experience:

• Education Level Preferred Bachelor’s Degree

• Excellent typing and organizational skills

• Previous experience in event planning, travel logistics or tradeshows

• Excellent communication, written, verbal and interpersonal skills.

• Experience working with sales and marketing teams

• Ability to work early or late hours when necessary to support customer visits, equipment deliveries.

• Proficient computer skills - Outlook, Excel, Word, PowerPoint, Teams, Zoom and Salesforce.

• Must be well-groomed, dress in business attire, i.e., dresses, suits, for customer visits.

• Excellent time management skills and have the ability to prioritize tasks during busy times.

• Solution oriented with the ability to respond quickly and efficiently to any issues that arise

• Collaboration skills and teamwork are critical, with flexibility and a positive disposition.

Top 3-5 Must Have Non-negotiable Skills Required

1. Organization

2. Customer service oriented attitude

3. Event planning experience

4. Presentation skills

5. Collaboration and teamwork

Is a bachelor’s degree Required? Yes

How many years of recent experience does this person need to have? 1-2

Nice to Have Skills

1. Ability to adjust to changes / flexibility

2. Interest in the medical device space

3. Interested in technology and willing to troubleshoot to an extent (video conference equipment)

Interview process: (Teams/Onsite, Length, Rounds, Team involved) Phone screen first. Last round in person with 4-5 interviewers.

If this opportunity interests you, please respond by clicking on EasyApply.

Know someone who would be perfect for this role? Refer them to us and if they are hired, you could be eligible for our employee referral bonus! Help us grow our team with top talent from your network.

VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.