What are the responsibilities and job description for the Administrative Assistant 3 position at Varite?
Pay Rate : $45.77 - $47.18
Clients Contingent Workforce Program is Hiring!
Our Company
Changing the world through digital experiences is what client is all about. We give everyone-from emerging artists to global brands-everything they need to craft and deliver exceptional digital experiences.
We're passionate about empowering people to build beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.
We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity.
We realize that new insights can come from everywhere in the organization, and we know the next big idea could be yours!
The Opportunity
We are seeking a highly motivated Senior Administrative Assistant to support three Senior Directors in the Express Product Management Marketing Group.
The ideal candidate will possess exceptional attention to detail, the ability to multitask, and excellent organizational skills.
Key responsibilities include managing calendars, coordinating staff meetings, arranging travel - both domestic & international, organizing department communications and events, and assisting with various administrative tasks and special projects.
What you'll do
Calendar Management : Coordinate and schedule meetings, including team meetings, all-hands, offsite meetings, speaking engagements, and meetings with external customers and internal business partners across global time zones.
Travel Arrangements : Plan and arrange corporate travel and meetings, including developing itineraries, booking transportation, processing international visas and arranging accommodations for both domestic and international travel.
Expense Management : Process business expense reimbursement requests, handle invoices, and manage purchase orders with precision.
Event Planning : Support the team with ad-hoc requests, including planning and coordinating all-hands meetings, offsite events, external meetings, and team-building activities.
Meeting Coordination : Organize weekly staff meetings, track agenda items, invite guest speakers, compile and publish agendas using PowerPoint, and collaborate with Business Operations counterparts.
Office Coordination : Assist with office space, equipment, software, and other office-related matters, as well as coordinating major events.
On-Site Support in San Francisco : Occasionally travel to provide on-site support at team offsite events and be flexible to travel to our San Jose office.
Collaboration : Regularly collaborate with cross-functional Administrative and Executive Assistants.
Requirements
Bachelor's Degree or equivalent work experience.
4-6 years of experience as an Administrative Assistant within a high-tech organization.
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), Navan, Slack, and familiarity with Concur or other expense-reporting software.
Skills to be Successful
Ability to remain flexible, embrace change, seek assistance, be a team player and manage uncertainty in a fast-paced environment.
Excellent time management, planning, and organizational skills with a keen eye for detail and accuracy.
Demonstrated ability to work autonomously, be resourceful, willing to learn, handle complex assignments, and show initiative and follow-through.
Strong interpersonal skills, with the ability to develop and maintain positive relationships across the organization.
Discretion in handling sensitive and confidential material.
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