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Disbursements Specialist

Varite
Topeka, KS Full Time
POSTED ON 4/3/2025
AVAILABLE BEFORE 5/3/2025

Can be remote, but close enough to Topeka office for training / as needed.

Job Description : Disbursements :

  • Data entry of invoices into system for payment processing
  • Understand the structure of legal entities and relationships between business to process supplier invoices and other payment requests
  • Confirms supporting documents provide sufficient evidence to validate the expense - identify and resolve any discrepancies
  • Assist with preparation of requested data to support internal and external audits, and ad hoc reporting requests
  • Works with other parties to research, resolve or improve data and processes.

Expenses :

  • Verify that expense reports include sufficient evidence to validate the expense and comply with internal policies and IRS tax guidelines
  • Assist employees with any credit card or expense report questions
  • Track corporate card charges through payment cycle to ensure timeliness, track, and report usage
  • Research and prepare reports to support audit or other inquiries

    • Systems and Business Workflows :

  • Identify business processes / workflow enhancements to constantly improve the Workday Procurement and Supplier modules experience
  • Provides intimate knowledge on business processes, data mapping, and system configurations of modules

    • Requirements :

  • Employee interaction across the organization
  • Accuracy, timeliness, and consistency of analytics or reporting
  • Invoices are processed timely and accurately
  • Requests are appropriately prioritized and addressed
  • Ability to identify discrepancies and resolve and / or escalate
  • Financial Information is treated as Confidential
  • Processes are efficient without sacrificing controls
  • Positive contributions to the implementation of Workday and / or other business workflow improvements.

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