What are the responsibilities and job description for the Legal Assistant position at VASA Fitness?

POSITION TITLE : Legal Assistant

REPORTS TO : General Counsel / SVP Development

SALARY : $29.00- $32.00 per hour

FLSA : Non-Exempt, Hourly

JOIN OUR TEAM

At VASA Fitness, we want to create an uplifting experience for everyone by offering inclusive, accessible, and on-trend fitness. The foundation of our brand is rooted in a culture centered on unity, passion, love, integrity, fun, and trust. Because our culture is alive embodied by members and team members alike VASA is a place where lives are changed because of authentic connections made within our supportive community.

Our people BELIEVE in our brand, are HARD WORKING, have HIGH STANDARDS, and GIVE ENERGY to others.

BENEFITS

We offer a competitive, all-encompassing benefits package which includes healthcare benefits for employees who work 20 hours per week. All employees receive two complimentary gym memberships one for themselves and another to give away plus 401k options.

30 hours per week employees : Paid Time Off (hourly), Health, Dental, Vision Benefits and Paid Parental Leave (in addition to above)
40 hours per week employees : Flexible Vacation Plan (salary)& Paid Holidays (in addition to above)

Come join VASA Fitness and join a passionate, fun, and united team!

We are proud to be a 'Great Place to Work' certified company!

PURPOSE

The Legal Assistant in the Legal Department plays a crucial role in supporting the development and legal team with a wide range of tasks related to real estate, some litigation, and other real estate development-related legal matters.

This position requires strong organizational skills, attention to detail, and the ability to manage multiple projects in a fast-paced environment. The ideal candidate will have experience in real estate law, some litigation, are comfortable with due diligence, and other legal processes related to development projects.

DELIVERABLES

The deliverables for this position include, but are not limited to, the following :

Legal (Real Estate and Corporate)

Assist with research, drafting, reviewing and finalization of real estate and corporate documents

Notarize legal and other business documents

Create and maintain legal and office templates (Microsoft Word)

Manage legal input into leasing / financial software database (Visual Lease)

Manage legal input into project management database (ASANA), including lease dates and deadlines

Calculate and track corporate calendar for corporate filing deadlines and generally maintain corporate record-keeping

Perform clerical and administrative duties and assist with other special projects as needed

Front Desk / Office Management

Office Supplies : monitor and ordering of office supplies, anticipate office needs and evaluate new products

General Correspondence : Retrieve (from building mailbox), scan, and distribute all incoming and outgoing postal mail, overnight courier mail and packages, and product shipments

Meeting Rooms : Ensure meeting rooms have adequate equipment (conference phones, cables, screens) and refreshments

Together with office IT team, ensure operation of office equipment; troubleshoot malfunctioning office equipment; order maintenance and coordinate service calls

Serve as building proctor and report maintenance issues

Assist in the organization and planning of meetings, conferences and other company events

Assist with corporate communication

REQUIRED QUALIFICATIONS

Education

Bachelor's degree in almost any field or associate degree in paralegal studies, legal studies, or related field. Paralegal certification (e.g., NALA or NFPA) preferred.

Experience

Minimum of 3-5 years of experience as a paralegal, preferably in real estate, development, litigation, or a related legal field.

Experience with real estate transactions and litigation is highly desirable.

Working knowledge of leases.

Skills

Strong understanding of real estate law, and basic litigation.

Excellent writing and communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal document management software.

Ability to manage multiple projects simultaneously, prioritize tasks, and work under deadlines.

Attention to detail, organization, and problem-solving skills..

Personal Attributes

Strong interpersonal skills and the ability to work effectively with a team.

Highly organized and able to maintain confidentiality.

Proactive and self-motivated with a willingness to learn and grow in a dynamic legal environment.

Gives energy.

Believes in our company's mission to help people live better lives.

WORKING CONDITIONS

Primary work in an office setting. Temperature variations can occur. The environment includes some ambient noise such as talking.

PHYSICAL AND MENTAL ACTIVITIES AND REQUIREMENTS

Talking : Especially where one must frequently convey detailed or important instructions or ideas accurately, or quickly

Reasoning Ability : Ability to deal with a variety of variables under limited standardization. Able to interpret various instructions and relay instructions to team members

Flexible - Hybrid work environment. 2-3 days working in the office expected

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

VASA Fitness is an Equal Opportunity Employer

Salary : $29 - $32

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