What are the responsibilities and job description for the Office Admin - Part Time position at VAST Data?
VAST Data is looking for a part time Office Administrator to join our growing team!
This is a great opportunity to be part of one of the fastest-growing infrastructure companies in history, an organization that is in the center of the hurricane being created by the revolution in artificial intelligence.
"VAST's data management vision is the future of the market." - Forbes
VAST Data is the data platform company for the AI era. We are building the enterprise software infrastructure to capture, catalog, refine, enrich, and protect massive datasets and make them available for real-time data analysis and AI training and inference. Designed from the ground up to make AI simple to deploy and manage, VAST takes the cost and complexity out of deploying enterprise and AI infrastructure across data center, edge, and cloud.
Our success has been built through intense innovation, a customer-first mentality and a team of fearless VASTronauts who leverage their skills & experiences to make real market impact. This is an opportunity to be a key contributor at a pivotal time in our company’s growth and at a pivotal point in computing history.
Requirements:
Office Management & Operations
- Assist in finding and securing new office spaces, including lease negotiations and vendor management.
- Coordinate office events such as happy hours, team lunches, and holiday gifts.
- Manage meeting room bookings and ensure a well-organized office environment.
- Order office supplies, lunches, and other necessities to keep the team running efficiently.
Finance Support
- Approve expenses and manage reimbursements through tools like Expensify and NetSuite.
- Open and track purchase orders, ensuring compliance with company policies.
- Work closely with the finance team to support budgeting and expense reporting.
Additional Responsibilities & Growth Opportunities
- Potential to assist HR with onboarding, benefits coordination, and employee engagement initiatives.
- Act as a point of contact for vendors and negotiate deals as needed.
- Provide general administrative support to leadership and cross-functional teams.
Who You Are
Organized & Detail-Oriented – You can juggle multiple tasks and ensure nothing falls through the cracks.- Assertive & Proactive – You’re not afraid to push back when necessary and take initiative to improve processes.
- Finance-Savvy – Experience with tools like Expensify, NetSuite, or similar financial platforms.
- Strong Communicator – Able to interact with vendors, employees, and leadership with confidence and clarity.
- Event Coordinator – Enjoys planning and executing team events and perks.
Requirements
- Previous experience in office administration
- Familiarity with expense management software (Expensify, NetSuite, or similar).
- Strong negotiation and organizational skills.
- Ability to work in-office at least 3-4 days a week for 4-5 hours per day.
Why Join Us?
- Flexible part-time schedule
- Opportunity to grow into additional HR and operational responsibilities
- A fun, dynamic workplace with a collaborative team
