What are the responsibilities and job description for the EXECUTIVE ASSISTANT position at Vast?

At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. We are building artificial gravity space stations, allowing long-term stays in space without the adverse effects of zero-gravity. Our initial crewed space habitat will be Haven-1, scheduled to be the world's first commercial space station when it launches into low earth orbit in May 2026. Our team is all-in , committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.

We are seeking three highly organized and proactive Executive Assistants to support our senior leadership team in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture.

You will be supporting one of the following areas :

Engineering
Chief Legal Officer and C-Suite Executives
CEO and CFO

This will be a full-time, exempt position located in our Long Beach location.

Responsibilities :

Handle sensitive information and matters with a high level of discretion and maintain confidentiality.

Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.

Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement.

Draft, review and send communications on behalf of company executives.

Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available.

Act as a central point of contact, facilitating communication between executives, internal teams and external partners.

Track and manage executive expenses and process reimbursements.

Support executives in various projects, research tasks, and initiatives.

Collaborate with other departments on projects as needed.

Minimum Qualifications :

5 years of experience as an Executive Assistant to C-Suite executives.

Advanced proficiency in Google Workspace and MS Office Suite.

Preferred Skills & Experience :

Bachelor's Degree or equivalent years of work experience in addition to minimum years of experience.

Experience supporting executives in a fast space startup environment.

Experience exercising discretion and confidentiality with sensitive company information.

Ability to effectively manage multiple projects and handle competing deadlines.

Network of contacts and vendors within the LA area.

Event and meeting planning.

Ability to think outside of the box with a sense of urgency.

Excellent communication, both written and verbal.

High level of attention to detail and accuracy.

Ability to handle multiple tasks and prioritize effectively.

Strong organizational and time-management skills.

A passion for fostering a positive work culture.

Additional Requirements :

Ability to be on site daily at our HQ in Long Beach

Willingness to work evenings and / or weekends to support critical mission milestones

Pay Range :

Executive Assistant II : $105,600 - $140,400

Senior Executive Assistant III : $116,200 - $154,400

Salary Range : California

105,600-$154,400 USD

COMPENSATION AND BENEFITS

Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including : 100% medical, dental, and vision coverage for employees and dependents, flexible paid time off for exempt staff and up to 10 days of vacation for non-exempt staff, paid parental leave, short and long-term disability insurance, life insurance, free catered meals and snacks and beverages, access to a 401(k) retirement plan, One Medical membership, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks.

U.S. EXPORT CONTROL COMPLIANCE STATUS

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a U.S. person as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

EQUAL OPPORTUNITY

Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin / ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Salary : $105,600 - $154,400

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