Project Accountant

Vault Communications, a top-ranking workplace recognized by The Philadelphia Inquirer and the Philadelphia Business Journal for excellence, is seeking an experienced accountant to join our growing team. If you are someone who thrives in a fast-paced, collaborative environment, and you are ready to contribute to a growing, entrepreneurial culture, we want to hear from you!

Role Overview:

The Project Accountant role at Vault Communications is a pivotal position that ensures the financial health and integrity of our agency. You will be responsible for performing day-to-day accounting functions, preparing financial reports, managing accounts payable/receivable, and maintaining accurate records to ensure smooth operations. The ideal candidate will bring strong attention to detail, advanced technical skills, and the ability to work independently in a dynamic, high-growth environment.

Key Responsibilities:

• Accounts Management: Lead role managing accounts payable and receivable, including client billing and collections, vendor bills and payments, and employee expenses and reimbursements, while ensuring the accuracy and timeliness of transactions.
• Reconciliation: Regularly reconcile bank statements and accounts to maintain accurate records and identify discrepancies.
• Budgeting & Forecasting: Assist with the development of budgets and financial forecasts. Provide ongoing analysis and recommendations for cost control and resource allocation.
• Financial Reporting: Assist with preparation of monthly and yearly financial statements, balance sheets, income statements, and productivity metric reports to support executive decision-making.
• Audit & Compliance: Ensure compliance with generally accepted accounting principles, and internal policies.
• Collaboration: Work closely with CFO and other staff to provide financial insights, assist with reporting, and ensure financial goals align with company strategies.

Qualifications:

• Minimum 5 years of project accounting experience in a professional services business, preferably in an agency/professional services or similar environment
• Bachelor’s degree in Accounting, Finance, or a related field
• Strong proficiency in accounting software (QuickBooks, Xero, or similar) and advanced Excel skills (e.g., pivot tables, complex formulas)
• Exceptional attention to detail and accuracy in all financial tasks
• Ability to communicate financial information clearly to non-financial team members and leadership
• Strong analytical skills and ability to proactively resolve financial discrepancies
• Self-Starter with ability to manage multiple priorities, work autonomously, and meet deadlines in a dynamic, high-energy environment

Our Ideal Candidate Has:

• A passion for numbers and a strong commitment to accuracy and efficiency
• A collaborative mindset, eager to contribute to team success
• Proven ability to thrive in a fast-paced, entrepreneurial environment
• A growth mindset, always seeking opportunities to gain experience and improve
• Strong judgment, decision-making skills, and the ability to provide sound financial recommendations
• Impeccable professionalism and commitment to confidentiality regarding sensitive matters

Other Requirements:

• Proficiency: Expertise in financial reporting, Excel, and accounting software
• Transportation: Reliable transportation to commute to our Conshohocken offices
  
  Vault offers a robust suite of industry-leading benefits including competitive compensation and profit sharing, flexible scheduling, 100% paid medical/dental/vision benefits, generous PTO and paid holidays, cell phone stipend and exceptional employee programming and traditions. More benefits information can be found here.