What are the responsibilities and job description for the Proposal Coordinator position at VCA CONSULTANTS, INC.?
Position Overview
We are seeking a highly organized and detail-oriented Proposal Coordinator to join our team. The successful candidate will be responsible for managing and coordinating the preparation, submission, and execution of contracts and proposals for VCA Consultants.
Key Responsibilities
- Prepare and manage the preparation of proposals, ensuring they meet client requirements and internal quality standards.
- Collaborate with technical teams to gather and incorporate necessary information into proposals.
- Review proposal guidelines and ensure all documents are accurate, clear, and submitted on time.
- Coordinate with internal stakeholders to ensure alignment and consistency in proposal content.
- Assist in the preparation, review, and execution of contracts, ensuring compliance with company policies, legal requirements, and client specifications.
- Track contract milestones and deadlines to ensure adherence to timelines.
- Maintain an organized database of all contracts and related documentation.
- Credit sharing tools utilizing MS File Explorer, Ajera a Deltek (ERP).
- Input of contract terms into ERP software, including coordination with Accounting staff on setup of billing terms, contract fees, additional services (ASA), and budgets.
- Setup new projects, phases & ASA's in ERP software.
- Client & Vendor setups, including individual contacts, W-9 requests, and Certificates of Insurance.
- Project close-outs.
