What are the responsibilities and job description for the Finance Operations Line Supervisor position at VCCS Shared Services Center?
Posting Details
Posting Summary
Working Title
Finance Operations Line Supervisor
Role Title
Financial Services Manager I
Role Code
19034-SW
FLSA
Exempt
Pay Band
Position Number
27000378
Agency
VCCS-Shared Services Center
Division
Shared Services Center (Div)
Work Location
Botetourt - 023
Hiring Range
75,000 - $85,000
Emergency / Essential Personnel
EEO Category
B-Professional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday - Friday
8am - 5pm
Sensitive Position
Job Description
Innovation allows an organization to make the most of every dollar spent. At Virginia's Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.
Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour's drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.
The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students - helping them start their educational journeys, persist, and succeed.
Provides leadership, direction, and supervision of a staff responsible for all aspects of the accounts payable process for the 23 VCCS colleges, System Office, and Shared Services Center. In addition, the Finance Operations Line Supervisor is responsible for :
- Ensuring Finance staff are complying with VCCS Shared Services Center policies, the Prompt Payment Act, and the Commonwealth Accounting Policies and Procedures (CAPP) manual
- Maintaining proper internal controls to ensure accuracy of financial records
- Ensuring Finance staff maintain vendor files in accordance with the Department of Accounts (DOA) and VCCS SSC policies, including identification and related requirements for 1099 vendors
- Maintaining open and responsive communication with customers
- Collaboratively working with SSC functional managers to ensure the colleges' and System Office's requirements are met
- Ensuring SSC staff reconciles Small Purchase Charge Cards (SPCC) on a monthly basis in accordance with VCCS SSC and CAPP manual policies
- Supporting compliance procedures associated with regulatory authorities (e.g. Auditor of Public Accounts, VCCS Internal Audit, and the Department of Accounts)
- Providing training to the colleges and System Office to educate necessary personnel on Finance policies and procedures
- Enforce compliance with internal controls
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's / Required Qualifications
Required KSA's :
Minimum Qualifications :
Additional Considerations
Additional Considerations :
VCCS : Administrative Information System (AIS)
Operation of a State Vehicle
Supervises Employees
Required Travel
Less than 10%.
Posting Detail Information
Posting Number
CLS_3596P
Recruitment Type
General Public - G
Number of Vacancies
Position End Date (if temporary)
Job Open Date
02 / 17 / 2025
Job Close Date
03 / 02 / 2025
Open Until Filled
Agency Website
www.ssc.vvcs.edu
Contact Name
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link : https : / / www.dars.virginia.gov / drs / cpid / PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Hybrid telework available!
Sponsorship will not be offered for this position.
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include : fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link : http : / / ethics.dls.virginia.gov /
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https : / / jobs.vccs.edu / postings / 82414
Salary : $75,000 - $85,000