Executive Administrative Assistant

Job Description

POSITION SUMMARY

The Executive Assistant plays a crucial role in providing both strategic and administrative support to the President, CEO, and Senior Leadership Team. Acting as a trusted advisor, this individual will drive key initiatives, enhance operational efficiency, and ensure seamless communication across leadership. The ideal candidate is a resourceful problem solver with outstanding organizational, interpersonal, and leadership abilities. As an adjunct member of the Senior Leadership Team, the successful candidate will live the Veit Way and serve as a strong brand ambassador.

Essential Duties And Responsibilities

• Oversee and coordinate executive-level projects, ensuring alignment with business goals and timely execution.
• Manage complex calendars, scheduling, and travel logistics for the President, CEO, and Senior Leadership Team.
• Manage relationships with our travel partners continuously seeking efficiency and cost saving opportunities.
• Financial and Travel Oversight: Manage reimbursements, travel card reports, and other financial processes for members of the Senior Leadership Team, and company owners.
• Act as a liaison between the Senior Leadership Team and internal/external stakeholders, ensuring effective communication and follow-through on key initiatives.
• Prepare executive-level reports, presentations, and correspondence, ensuring clarity and professionalism.
• Attend leadership meetings, create and coordinate agendas, document discussions, capture meeting minutes, and ensure action items are tracked and followed up on.
• Lead special projects and process improvement initiatives to enhance operational efficiency.
• Maintain a high level of confidentiality and handle sensitive information with discretion.
  
  

Required Knowledge, Skills, And Abilities

• Bachelor’s degree in Business Administration, Management, or a related field.
• 7 years of experience in an executive support or chief of staff role, preferably within construction, engineering, or related industries.
• Strong organizational and project management skills with the ability to multitask in a fast-paced and dynamic environment.
• Excellent written and verbal communication skills, with a keen attention to detail.
• High level of discretion and professionalism in handling confidential information.
• Ability to anticipate needs, think critically, and offer solutions to problems with a high degree of autonomy.
• Experience in event planning, including managing logistics, technical needs, and communications for high-profile meetings and events.
• Proficiency in Microsoft Office Suite, and executive-level reporting.
  
  

Additional Job Description

Base Compensation: $75,000 - $93,000

The base salary range may vary depending on geographic location, applicant skills, and prior relevant experience.

We offer our full-time employees a comprehensive benefits package that includes medical, dental, and vision plans, life insurance, disability coverage, retirement plans with matching contributions, and generous paid time off. Additionally, we provide profit sharing, tuition reimbursement, and an employee assistance program.

Who Are We?

Veit is one of the country’s leading specialty contractors, with over 96 years of experience and the best people in the industry. We pride ourselves on our relentless pursuit to push the construction industry forward and deliver for our customers. Our modern fleet of iron, diverse expertise, and unmatched determination allow us to successfully tackle some of the largest and most complex projects across every sector while also living out our values every day. Our company culture is one where everyone pitches in to get the job done, regardless of job title or seniority. We do everything we can to maintain an atmosphere where family comes first. We want every one of our employees to look forward to each day at work and make it home safe and happy at the end of the day.

Never settle, dig deeper

Our Core Values

• Deliberately Safe We believe all safety incidents are avoidable when everyone operates with a deliberate mindset. We are deliberately proactive and thorough in training and job planning. We are deliberately safe in our everyday operations and decision-making.
• Build with Intention We build with intention. Whether in the office or the field, we work with grit and determination toward a better future for everyone involved. We leave things better than we found them, and never leave a job until we’re proud to put the Veit name on it.
• Leaders Dig First Egos have no place at Veit. We expect everyone on our team to dig in with a leadership mentality. That means being willing to jump in, take ownership, and get mud on our boots — especially when times get challenging.
• Real Relationships Like our work, we approach relationships authentically, with a long-term mindset. Whether you’re a client partner, vendor, or team member, we make an effort to build a more meaningful connection with you by communicating with respect and honesty.
• Integrity in Everything As part of the Veit family, everything we do and say reflects on this entire company. We act with integrity, which means treating others just as we want to be treated, doing the right thing, and holding ourselves accountable.
  
  

VEIT IS AN EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER, INCLUDING VET/DISABILITY