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Accounts Payable Specialist

Velocity Electronics
Velocity Electronics Salary
Austin, TX Full Time
POSTED ON 2/8/2025
AVAILABLE BEFORE 3/31/2025

You can't have acceleration without Velocity — personal development, positive culture, and performance recognition. We're hiring! Apply now.


This is a fantastic opportunity to join a leading independent electronic components distributor to the world's leading contract manufacturers and OEMs. Built around the shared core values of Being amazing today, Demonstrating mutual respect and trust, Acting courageously and Owning our own outcomes, Velocity Electronics has experienced rapid growth and is looking to add to our talented global team.


We are looking for an Accounting Specialist who can deliver exceptional experiences and outcomes to the Finance and Accounting department.


What will you be doing?

The Accounting Specialist is responsible for performing accounting functions generally related to accounts receivable and/or accounts payable. The Accounting Specialist will collaborate internally and externally to meet organizational objectives, including the collection of accounts receivable and/or the payment of accounts payable in order to deliver exceptional experiences and outcomes.


Your main areas of responsibility will be:

  • Process invoicing for customers and vendors in a timely and accurate manner
  • Process and record payments from/to customers and vendors while ensuring invoices are paid within stated terms
  • Review, process, and record travel and entertainment expense reports in compliance with corporate policy


In addition, you will also be expected to:

  • Process vendor invoices and employee expense reports while ensuring costs are recorded to the appropriate accounting period and proper general ledger account
  • Reconcile service charges to booked (estimated) costs to ensure completeness and accuracy of billing
  • Review electronically submitted travel and entertainment expense reports to ensure proper documentation and compliance with corporate policy
  • Facilitate payment of vendor invoices and employee expense reports via various means (check, credit card, escrow, wires, ACH, etc.) and record payments within the ERP system in a timely and accurate manner
  • Enter, apply and post customer payments
  • Contact customers and/or vendors to follow up on past due invoices or request additional information
  • Monitor customer and/or vendor credit limits; perform overrides to clear credit holds
  • Manage AP mailbox to obtain vendor invoices and payment requests
  • Process customer or vendor RMAs and credits
  • Ensure adherence to internal controls for invoice, payment and other approvals
  • Maintain AR, AP, and/or unbilled purchases aging; proactively resolve aged items
  • Request and check references for new business partners
  • Partner with Sales and Purchasing to resolve credit issues
  • Assist in resolving disputes or other issues on invoices with business partners
  • Support activities enabling the reconciliation of balance sheet account
  • Interact with business partners, management, and other stakeholders while ensuring timely and accurate processing of transactions


Required Education

Education, Experience, Skills and Traits

  • High school diploma or equivalent


Preferred Education

  • 4-year college degree in Accounting or equivalent


Required Experience

  • Capable of discreetly handling sensitive, confidential issues and information


Preferred Experience

  • 1 years of experience in Operational or Financial Accounting


Required Skills

  • Proficient with Microsoft Office Applications, especially Excel
  • Introductory knowledge of operational accounting
  • Working knowledge of applicable local and regional taxes


Desired Skills

  • Familiar with complex ERP systems


What will you bring to the team?

Our ideal candidate:

  • Is amazing
  • Demonstrates mutual respect and trust
  • Acts courageously
  • Owns own outcomes
  • Honest and ethical
  • Self-motivated
  • Strong communications skills
  • Attention to details
  • Ability to collaborate internally and externally
  • Critical thinking and problem solving
  • Flexible & adaptable


Work Environment

  • Applicants must be based in Austin, TX.
  • Hybrid work schedule - work is performed in the corporate office and remotely

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