What are the responsibilities and job description for the Bookkeeper position at Venture Out at Panama City Beach, Inc.?
POSITION SUMMARY:
Entry Level financial/bookkeeping role with a basic understanding of accounting and/or office support concepts. Flexible, multi-tasking, self-starter capable of performing general accounting functions in support of the Office Manager. Works closely with Office Manager to ensure the quality of accounting data & processes, in a professional & positive manner.
Duties and Responsibilities:
- Participates in preparing responses to owner Association financial questions.
- Develops a comprehensive knowledge of Association financial reports.
- Assists in the monthly AR aging process including past due, demand letter and collection activities and preparation of the monthly BOD meeting.
- Posts and pays Association invoices in a timely and accurate manner.
- Participates weekly review of income/expense statements and general ledger postings.
- Posts owner payments in a timely and accurate manner.
- Records credit card receipts; pays credit-card statements and reconciles monthly credit card statements in a timely and accurate manner.
- Participates in maintaining individual owner and onsite association administrative files.
- Post owner property sale financial data in a timely and accurate manner.
- Verifies daily Point of Sale files and prepares for submission for posting in owner accounts and general ledger.
- Prepares deposits for Association local bank accounts in a timely and accurate manner.
- Completes monthly bank reconciliations.
- Assists Office Manager in resolving unit owners, owner guests/renters, concerns.
- Develops understanding of front-office procedures to provide back-up support as needed.
- Assists in development and updating of Standard Operating Procedures (SOP) as necessary.
- Participates in preparation and mailing of Association owner communication.
Education, Skills and Experience Requirements:
- High school diploma or GED equivalent
- Associates Degree preferred or work-experience equivalent
- Min Experience: 3-5 years’ experience in bookkeeping/accounting and customer service
- Outstanding interpersonal communication skills
- Highly proficient in financial applications such as QuickBooks or AppFolio
- Highly proficient in the use of Microsoft Office Suite of Applications
- Highly proficient and comfortable in the use of email, text, and phone
- Capable and willing to operate at a high tempo.