Event Manager

The Event Manager shall manage event information by planning, booking and organizing all banquet and meeting room events within the facility.  This position must work well with fellow operations department employees to coordinate and oversee all phases of banquet and meeting room events.  The coordinator will give great attention to detail, coordinating multiple tasks and events while maintaining high standards of customer service.  This position is also responsible for generating sales leads.

 

ESSENTIAL DUTIES include the following.  Other duties may be assigned.

1.    Completes rental agreements between facility and client by obtaining appropriate information from the client including event type, budgeting, room requirements including but not limited to equipment and technical requirements, event time line, insurance certificates, catering menus and front of house staff requirements. 

2.    Schedules and coordinates conference events in the building.

3.    Coordinates with Food & Beverage department on menu needs.

4.    Works with clients to assure the success of conferences, meetings and banquets at the building.

5.    Responsible for sales leads through personal calls, cold calls, or lead generation and trade conferences.

1.    Point of contact for client upon arrival through the entire event.  

2.    Assures that event set-ups are in accordance with clients’ agreements, safety, fire and health codes and procedures.  

3.    Monitor scheduling system for upcoming events and room inventory to maximize room usage.

4.    Required to serve as Manager on Duty for banquet/meeting room events as scheduled which includes nights, weekends and holidays.  

5.    Maintains regular office hours.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. A basic knowledge of business management practices and procedures. 

2. Ability to compile and maintain records for payroll, personnel scheduling, and event scheduling. 

3. Knowledge of procedures and requirements of the conference business to insure good     relationships with clients and patrons. 

4. Ability to exercise sound judgment and make proper decisions in handling incidents at all types of events. 

  

EDUCATION and/or EXPERIENCE 

1.    Bachelor's degree (B. A.) from four-year College or University in management, hospitality or business related field is preferred.

2.    Prefer a minimum of three (3) years’ experience in hospitality/event management or related field.

3.    Other combinations of experience and education that meet these requirements may be substituted.

 

CERTIFICATES, LICENSES, REGISTRATIONS 

1.    Applicant must possess current, valid driver’s license and a current telephone number that can be accessed by building management personnel for business contact purposes

 

LANGUAGE SKILLS   (at a minimum)

1.    Ability to speak and understand English.

2.    Ability to read and interpret documents such as instructions, policies and procedures.

3.    Ability to write routine reports, business correspondence, and procedure manuals.

4.    Ability to deal effectively and courteously with the general public. 

5.    Ability to effectively present information and respond to questions from groups of managers, clients, and customers.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form;  ability to remember previously learned material such as specifics, criteria, techniques, principles, and procedures; ability to grasp and interpret the meaning of material;  ability to use learned material in new and concrete situations;  ability to break down material into its component parts so that its organizational structure can be understood; ability to recognize casual relationships, disseminate between behavior mechanisms, and identify elements that are relevant to the validation of a judgment;  ability to put parts together to form a new whole or proposed set of operations; ability to relate ideas and formulate hypotheses;  ability to judge the value of material for a given purpose on the basis of consistency, logical accuracy, and comparison to standards; ability to appraise judgments involved in the selection of a course of action; ability to identify choices and potential outcomes, determine importance of outcomes, combine information to prioritize options and make decision based on best and most important choice.  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

1.    While performing the duties of this job, the employee is regularly required to reach with hands and arms, talk or hear, and taste or smell.

2.    The employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel.

3.    The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.

4.    The employee must regularly lift and/or move up to 25 pounds and frequently lift and/or move up to 50 pounds.

5.    Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

 

 WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and risk of electrical shock.  The noise level in the work environment is usually moderate. 

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position.  This is not an all-inclusive list of responsibilities, duties, and skills required of personnel so classified.  

VenuWorks is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.