Human Resources Coordinator - Job Opening

Job Description:

The HR Coordinator role at Verde Farms LLC is a key position that supports the Human Resources Business Partner in various aspects of recruitment, onboarding, benefits administration, and document creation.

Responsibilities:

• Coordinate the recruitment process for all office positions, including posting job openings, working with staffing agencies, reviewing resumes, conducting interviews, and extending offers to selected candidates.
• Lead the onboarding process for new employees, ensuring seamless integration into the company by arranging pre-employment screenings, conducting background checks, setting up new hire orientations, and serving as backup for GMP training as needed.
• Manage employee data in our HRIS and benefit programs, including health insurance and 401k plans, and ensure timely termination of benefits for departing employees.
• Handle benefits administration tasks for new hires, current employees, and terminated employees, collaborating with our insurance broker and COBRA administrator when necessary.
• Prepare employment verifications, referral requests, and compile letters for employee relations matters.
• Contribute to the monthly Employee Newsletter by gathering information from various sources, typing articles, and coordinating content.
• Create new hire folders and maintain accurate filing systems for employee paperwork, terminating files for former employees, and handling necessary paperwork for those files.
• Complete checklists for new hires and exiting employees, submit IT tickets, and assist in determining desk locations for all new hires.
• Organize 30-day check-in meetings with new hires, providing feedback to their direct managers and the Human Resources Business Partner.
• Oversee the new hire 90-day review process, supplying managers with necessary forms and deadlines, and collecting signed paperwork for the employee's file.
• Promote wellness initiatives within the business and collaborate with the Human Resources Business Partner to suggest activities enhancing employees' healthy lifestyles.
• Maintain the company Intranet with updated information, as required.
• Track disciplinary actions, completing logs and filing relevant documents accordingly.
• Assist with training documentation, including creating log binders.
• Perform administrative tasks such as scanning documents, making copies, and managing folders/binders for HR or departments as requested.
• Manage I-9 binders, transferring terminated employees to the terminated binder and purging forms according to applicable state/federal laws.
• Purge old employee files annually, following applicable regulations.
• Support the HR team in organizing employee activities like picnics, food distribution, ice cream socials, wellness events, etc.