Project Coordinator - Construction

Position Objectives and Responsibilities

· Assist all PM’s and APM’s with necessary paperwork (purchase orders / RFIs / Change Order Request / Change Orders (to clients & subs) / check requests etc.)

· Maintain and process Submittal and RFI logs and follow up with Subcontractors, Owners, and Architects for outstanding submittals and RFI’s

· Verify subcontractor required documentation (Master Subcontractor Agreement, Certificates of Insurance), and assist with EDA reporting for select projects

· Send awarded job emails for Project Managers and/or APM’s and set up all awarded projects in Timberline (Job Central, Contracts, Project Directory, Change Request Mark-ups, etc.)

· Process subcontractors/purchase orders and send out with all attachments and billing instructions

· Daily interaction/collaboration with VP, PX, PM, and/or APM to ensure all projects are running smoothly; discuss any issues or concerns that need to be addressed

· Assist PX, PM, and/or APM with follow up with Subcontractors, Owners, and Architects for any outstanding paperwork (Signed Subcontracts, Signed Change Orders, PO’s, COR’s, etc.)

· Assist Project Managers in maintaining project-specific spreadsheets and logs

· Attend meetings, via phone or on-site, with Project Manager and Field Superintendent to take notes and interact with client/team

· Monthly invoicing for projects and any required back up from Vericon and or all subcontractors (lien waivers, affidavits) Send draft invoice to client for review and approval before finalizing

· Provide and continuously update the Project Superintendent with Start Up binder for all new projects (project directory, local hospitals/clinics, scopes of work, approved submittals, answered RFIs, updated drawings, etc.)

· Assist estimating with making calls to subs for bids

· Maintain job specific network drive folders, including but not limited to emails, contracts, RFI’s, photos, daily reports, change orders, change order requests, etc.

· Assist and maintain Project Team calendar including scheduling meetings with clients, job meetings, site visits, etc.

· Assist with compiling meeting minutes on certain projects

· Assist with the Permitting Process (Fill out tech cards, file permit package/pickup approved permits from township)

· Order drawings for project super, PM, or APM

· Order materials, supplies, and equipment for projects when necessary

· Process safety documents for clients/project (varies from project to project)

· Provide back-up for the receptionist (answer phone overflow, provide lunchtime back-up, sign for packages, hand out mail, etc.)

· Prepare all required paperwork for PM to bring to project meetings (RFI logs, submittal logs, prior meeting minutes)

· Prepare progress photos and send out to client and/or architect

· Provide due diligence proposals to clients (specific to Chase only)

· Set up utilities into Vericon’s name for construction and then transfer in the client’s name after construction.

· Update / navigate client web platforms as needed

· Additional tasks as given by PM/APM as needed

Position Requirements and Qualifications

· Excellent Microsoft Office skills

· OSHA 30 trained and certified, plus

· Able to work independently with little supervision and at the same time work within a team setting and be able to take direction

· Reliable, trustworthy, positive attitude, and committed to team’s success

· Able to thrive in a high-volume, deadline driven work environment

· Highly organized, adaptable and able to prioritize tasks

· Exceptional communication and interpersonal skills

· Strong attention to detail and an ability for problem solving

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Compensation Package:

• Bonus opportunities

Schedule:

• Monday to Friday

Application Question(s):

• What is your desired salary?
• What is the best email address to contact you?

License/Certification:

• Driver's License (Preferred)

Work Location: In person

Salary : $55,000 - $65,000