Operations Coordinator

About Us

Vertigo Real Estate Ventures (VREV), founded in November 2020 and based in Boynton Beach, Florida, is a fast-growing real estate investment firm specializing in acquiring and managing residential properties, including single-family and multifamily assets. Through strategic partnerships and a focus on distressed assets, we deliver tailored solutions and comprehensive services to our clients and investors. Join us as we continue to expand our footprint in the residential real estate investment sector!

The Role

As the Operations Coordinator, you’ll be the operational backbone of our dynamic investment firm, ensuring that financial, administrative, and compliance processes run seamlessly. You’ll optimize workflows, manage sensitive financial and investment tasks, and support our team in driving strategic initiatives. If you thrive in a fast-paced environment where no two days are the same and your contributions make a direct impact, we want to hear from you!

What You’ll Do

• Daily Operations Management: Oversee daily business operations, ensuring efficiency across administrative, financial, and investment processes while supporting high-level projects and acquisitions.
• Financial & Bookkeeping Support: Process invoices, expense reports, and payroll; track budgets, operating costs, and expenses; manage wire transfers, reimbursements, and earnest money wires; and collaborate with accountants for accurate financial reporting and tax compliance.
• Document & Transaction Management: Organize and maintain sensitive business documents, contracts, financial statements, and real estate records; track key transaction deadlines; and coordinate with title companies, lenders, and attorneys during closings.
• Compliance & Reporting: Ensure regulatory compliance by submitting and tracking all transactions correctly, maintaining up-to-date business licenses and filings, and preparing reports for executives and investors.
• Investor & Client Relations: Act as a liaison between executives, investors, clients, and vendors; maintain CRM databases with investor and property information; and assist with investor communications and documentation.
• Process Optimization: Develop and implement standard operating procedures (SOPs) for company-wide consistency; oversee due diligence processes; and research software tools to enhance efficiency.
• Team Support: Provide assistance on special projects, manage project timelines, follow up on action items, and ensure the team has everything needed to succeed; support HR functions such as onboarding and assist with light accounts receivable/payable (AR/AP) tasks.

What We’re Looking For

• Strong financial acumen, including familiarity with bookkeeping, budgeting, AR/AP, payroll, and financial reporting.
• Ability to develop, document, and maintain SOPs and operational workflows.
• Exceptional organizational skills with a keen eye for detail and the ability to anticipate needs and juggle multiple priorities under pressure.
• Technical proficiency with Microsoft Office Suite, CRM applications, and office productivity tools.
• Clear, concise communication skills paired with active listening and a collaborative mindset.
• Ability to handle confidential information with discretion and maintain high levels of confidentiality.
• A strong work ethic, pride of ownership in your work, and a proactive approach to problem-solving.
• U.S. Citizenship or Green Card required.

What We Offer

• Competitive Salary: $55,000 - $60,000 annually, plus a comprehensive benefits package.
• Dynamic Environment: An innovative, fast-paced workplace where your ideas and efforts shape our success.
• Growth Opportunities: The chance to grow with a leading firm in the real estate investment industry.