Operations Coordinator

Job Posting: Operations Coordinator

Location: Boca Raton, FL
Office Location: Stunning top-story Class A office conveniently located off I-95 and Palmetto Park Road
Employment Type: Full-Time
Work Hours: Monday through Friday, 9:00 AM to 6:00 PM
Salary Range: $40,000 - $50,000 per year, based on experience

About Us

WorxWeb Solutions LLC is a premier business solutions and recruiting company located in Boca Raton, Florida. From our beautiful office, we provide innovative strategies, exceptional talent acquisition, and tailored organizational development. We value a family-like atmosphere, where collaboration, adaptability, and excellence come together to support growth and success.

As we continue to grow, we are seeking a dedicated Operations Coordinator to join our team and play a key role in maintaining our operational efficiency and organizational success.

Role Overview

The Operations Coordinator will be responsible for managing essential administrative functions, supporting the CEO and team, and ensuring smooth daily operations. This role requires strong organizational skills, computer literacy, and the ability to quickly learn and implement new processes seamlessly.

Key Responsibilities

• Administrative Management:
  • Efficiently manage the CEO’s calendar, schedule meetings, and coordinate travel.
  • Oversee office supply management, including ordering coffee, silverware, and other essentials.
• Operational Support:
  • Create, manage, and post job openings, assist with onboarding and offboarding processes, and send contracts as needed.
  • Ensure data integrity across company systems and records.
• Task Accountability:
  • Monitor and delegate tasks using communication tools like Microsoft Teams.
  • Ensure deadlines are met and workflows are seamless.
• Documentation:
  • Prepare and organize documents, presentations, and correspondence using Microsoft Office Suite.
  • Maintain accurate and up-to-date records for all administrative processes.
• Client and Candidate Relations:
  • Serve as a professional point of contact for clients and candidates.
  • Communicate effectively to address inquiries and ensure satisfaction.
• Technology and Process Adaptability:
  • Quickly learn and incorporate new tools and processes.
  • Assist in maintaining operational efficiency and implementing innovative solutions.
  • Demonstrated proficiency with Microsoft Excel, including the creation and utilization of pivot tables to analyze and present data effectively.
  Social Media (Preferred but Not Required):
• • Manage company social media accounts, create content, and engage with audiences.

Qualifications

• Previous experience in office administration, executive assistance, or a similar role.
• Strong computer literacy and ability to learn new software quickly (experience with ATS platforms like Vincere/Salesforce is helpful but not required).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Positive attitude, adaptability, and professionalism.

What We Offer

• Competitive salary of $40,000 - $50,000 per year, based on experience.
• Benefits package, including medical, 401(k), and paid time off (PTO).
• A beautiful and inspiring workspace in a Class A office.
• A supportive, collaborative company culture.
• Opportunities for professional development and growth.

Application Process

Interested candidates are encouraged to apply through really by submitting their resume and a tailored cover letter. Your cover letter should highlight your relevant skills and explain why you’re the perfect fit for WorxWeb Solutions LLC. Applications without personalized cover letters will not be considered.

Please include your cell phone number and the best times for us to reach you.

WorxWeb Solutions LLC is an equal-opportunity employer. We value diversity and are committed to creating an inclusive workplace.

Take the next step in your career—join WorxWeb Solutions LLC as an Operations Coordinator today!