What are the responsibilities and job description for the Administrative Assistant position at Vertisystem?
Top Must-Have Skills for the Administrative Associate 3 Role-
1. Calendar & Scheduling Management
o Expertise in scheduling meetings, resolving conflicts, and coordinating travel.
o Ability to manage executive and team calendars efficiently.
2. Event Planning & Coordination
o Experience organizing and managing events, including logistics, vendor coordination, and budget oversight.
o On-site support, equipment setup, and event material distribution.
3. Administrative Operations & Document Management
o Proficiency in handling financial transactions, expense tracking, and resolving discrepancies.
o Document drafting, formatting, fact-checking, and maintaining electronic files.
4. Technical & Office Management
o Strong proficiency in Microsoft Office, Google Suite, and enterprise systems (Oracle, Smart sheet, or similar).
o Coordination of office maintenance services, including IT support and supply management.
5. Legislative & Policy Familiarity (Preferred)
o Understanding of federal legislative processes.
o Ability to navigate university policies and procedures effectively.
Requirements:
To be successful in this role, you will bring:
Education & Experience:
•High school diploma and 4 years of administrative experience, or combination of education and relevant experience. Bachelor’s degree strongly preferred
Knowledge, Skills and Abilities:
• Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.
Position Summary:
Provide administrative, and operational support with limited supervision for the Office of Government Affairs.
• Perform office duties including, but not limited to, handling incoming and outgoing mail, entering data into basic tables/in-house software, reports, or spreadsheets, making copies and monitoring and ordering office supplies.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance within unit and university policies. Coordinate and schedule meetings for OGA staff.
• Ensure a positive organizational image by providing courteous, friendly, and efficient service to all visitors and staff. Greet visitors and route them to appropriate individuals. Answer phones, respond to inquiries, and determine and take appropriate action as required.
Salary : $27 - $37
