What are the responsibilities and job description for the Support Specialist position at Vertisystem?
Job Responsibilities:
- Manage calendar scheduling for the department manager, including organizing meetings and coordinating travel arrangements.
- Assist with approving travel for department team members and submit purchase orders using SAP (experience in SAP is a plus, but training will be provided).
- Schedule all travel arrangements using Concur.
- Provide advanced administrative support such as document preparation, file maintenance, and record keeping.
- Coordinate department meetings, including preparation of agendas, minutes, and logistics.
- Assist with budget management, training records, expense reports, and office supply management.
- Support department workshops, maintain department web pages, and update time administration for management.
- Handle special projects and maintain confidentiality in handling sensitive information.
- Monitor budget reports, forecast reports, and SAP activities, providing updates to management.
- Perform other duties as assigned by the operations supervisor.
Qualifications:
- High School Diploma or GED required; Associate Degree is a plus.
- Minimum of 3 years of experience in administrative support roles.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Access) and familiarity with SAP is highly desirable.
- Strong organizational, communication, and multitasking skills.
- Ability to handle confidential information and manage multiple tasks efficiently.
- Intermediate knowledge of German language skills is a plus.
This role offers an opportunity to support a dynamic team in a fast-paced environment. If you're organized, detail-oriented, and eager to contribute to our department’s success, we'd love to hear from you!
