What are the responsibilities and job description for the Manager, Project Administration position at Vertiv?
RESPONSIBILITIES
Project Planning and Order Processing
- Work closely with project managers and cross-functional teams (e.g., operations, procurement, services, and accounting) to ensure effective financial planning and order management of projects.
- Provide financial guidance and support for decision-making on major project order structure, resource allocation, and financial risk management.
- Identify potential financial risks or discrepancies, recommend corrective actions, and escalate issues when necessary.
- Resolve project accounting or system issues as they arise to keep the project on track.
- Ensure that the project sales order is formally closed, deliverables are handed over, and client requirements are met.
Project Financial Control and Monitoring
- Coordinate with different Vertiv Business Units to ensure accurate financial forecasting and cost tracking.
- Monitor and track project spending against budgets to ensure that projects stay on proper financial track.
- Ensure that the financial aspects of orders (e.g., invoicing, payment terms, cost allocation) are properly managed and communicated to the finance team.
- Prepare and present regular financial reports to leadership and forecasts, providing insights on project status, budget deviations, and cost performance.
- Ensure that all orders and projects comply with regulatory and organizational policies, including safety, environmental, and contractual standards.
- Implement and maintain financial systems and processes to track project costs, billing, and financial performance. Including Oracle CPQ, Oracle EBS, Oracle Projects.
- Implementation, Configuration and Administration of management software, currently PROCORE and Smartsheet.
Team Leadership and Development
- Provide leadership, direction, and motivation to team members.
- Manage and lead a team of Project Administrators. This includes assigning tasks, providing guidance, and ensuring that team members have the resources they need.
- Ensure collaboration among team members and departments.
- Provide training to staff on systems, processes, and best practices in project planning and order processing.
- Handle any interpersonal conflicts or performance issues within the team, ensuring a positive and productive work environment.
QUALIFICATIONS
Minimum Job Qualifications:
- Bachelor’s degree
- 10-15 years of supporting large customer facing projects or similar experience
- Proven track-record in creating sound process innovation strategies and transformational KPI’s
Preferred Qualifications:
- Strong analytical skills and impactful communicator
- Experience leading cross functional teams and motivating key stakeholders towards common goals
- Ability to deal with ambiguity, manage complexity, while driving for clarity in process and capabilities
- Ability to lead change and drive process adoption
PHYSICAL & ENVIRONMENTAL DEMANDS
NA
TIME TRAVEL REQUIRED
(None, 10%, 25%, 50%, 75%)
The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.
OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.
OUR STRATEGIC PRIORITIES
Customer Focus
Operational Excellence
High-Performance Culture
Innovation
Financial Strength
OUR BEHAVIORS
Own It
Act With Urgency
Foster a Customer-First Mindset
Think Big and Execute
Lead by Example
Drive Continuous Improvement
Learn and Seek Out Development
At Vertiv, we’re on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in revenue, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.
Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to help.join@vertivco.com. If you are interested in applying or learning more about this role, please visit the company’s career page located on Vertiv.com/Careers
Work Authorization
No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
