What are the responsibilities and job description for the Accounts Receivable Specialist position at Verve Search Group?
Job Summary:
The Accounts Receivable (AR) Specialist is responsible for managing and tracking incoming payments, maintaining accurate financial records, and ensuring the timely collection of outstanding invoices. This role requires strong attention to detail, problem-solving skills, and the ability to collaborate with internal teams and external clients to maintain a smooth billing and collection process.
Key Responsibilities:
- Manage all aspects of the accounts receivable process, including billing, collections, and reconciliation of accounts
- Develop and maintain relationships with business clients and their accounting teams to ensure clear communication and issue resolution
- Establish and oversee auditing processes to ensure accurate invoicing, payment tracking, and timely receipt of payments
- Collaborate with operations and technology teams to optimize financial processes, monitor operational profitability, and support cost-control initiatives
- Analyze pricing and sales data, providing trend analysis and recommendations to management
- Prepare and present detailed AR performance reports and metrics to leadership, highlighting key insights and actionable strategies
- Communicate with clients regarding overdue payments and set up payment plans as needed.
- Work closely with sales and customer service teams to resolve invoicing or payment disputes.
- Maintain accurate financial records and assist in month-end closing procedures.
- Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
- Prepare reports and documentation related to AR performance, trends, and issues.
- Assist with audits and ensure compliance with company policies and financial regulations.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or a related field preferred (or equivalent experience).
- 4 years of experience in accounts receivable, collections, or related financial roles.
- Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
- Strong knowledge of billing, collections, and financial reporting procedures.
- Excellent communication and negotiation skills.
- Strong problem-solving abilities and attention to detail.
- Ability to manage multiple tasks and work effectively in a fast-paced environment.
