What are the responsibilities and job description for the Bookkeeper position at Vestavia Hills Board of Education?
VESTAVIA HILLS CITY SCHOOLS
TITLE: Bookkeeper
QUALIFICATIONS:
- High school diploma or equivalent
- Three (3) years’ experience as a bookkeeper with comparative responsibilities in the public or private sector OR
- Two (2) years’ experience as a secretary with comparable responsibilities in the school system
- Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations.
FLSA: Non-exempt
REPORTS TO: Principal
TERMS OF EMPLOYMENT:
Salary and benefits shall be paid consistent with the system’s approved compensation plan.
Length of the work year and hours of employment shall be those established by the system.
REQUIRED DUTIES AND RESPONSIBILITIES:
- Demonstrate commitment to and support for the vision and mission of the system and school.
- Receive, count, receipt and post all monies coming through the office for all school accounts.
- Assist with the preparation of the annual and monthly financial reports and prepare monthly payroll.
- Conduct routine bookkeeping duties such as posting, balancing accounts, reconciling bank statements, reporting and making bank deposits.
- Prepare invoices for payment; arrange purchase orders and keep all supporting documents in order.
- Enter receipts into proper activity accounts; provide reports to administrators and teachers.
- Issue checks for purchases approved by the principal.
- Observe Alabama and Local School Accounting procedures.
- Maintain proper files for all documents as assigned.
- Issue receipt books; assign purchase orders for the procurement of approved materials and supplies.
- Maintain accurate records and procedures for school grants in a timely manner; receive and send in for payment as assigned.
- Prepare ticket reports for athletic events; file a concessions-profit report as required.
- Assist with the handling of field trip expenses; file proper reports.
- Retain all contracts with individuals or businesses.
- Assist with secretarial duties as assigned.
- Participate successfully in the training programs offered to increase skill and proficiency related to assignment.
- Participate in cross-training activities.
- Maintain confidentiality regarding school/workplace matters.
- Model and maintain high ethical standards.
- Keep supervisor informed of potential problems or unusual events.
- Assume other reasonable and equitable job-related duties as assigned by the immediate supervisor.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of system accounting and payroll practices.
- Ability to perform routine duties guided by standard practice.
- Skill in filing, record-keeping, keyboarding, and telephone communication.
- Ability to exercise independent judgment in assigned duties.
- Ability to operate a computer and utilize software applications for word processing, spreadsheets and other functions.
- Ability to schedule time, establish priorities and work efficiently.
- Ability to prepare and maintain accurate and complex financial records and reports.
- Ability to communicate effectively, both orally and in writing.
- Excellent organizational skills.
- Ability to work effectively without supervision.
- Possess and maintain valid Alabama driver’s license.
- Skill in interpersonal relationships and communication with the public.
- Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment.
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.
SOURCE: Vestavia Hills City Schools, Vestavia, Alabama
This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job qualifications and responsibilities, and the employee may be required to perform other related duties as assigned. The Vestavia Hills City Board of Education reserves the right to amend the job description as needed.
BACKGROUND CHECK REQUIRED
(Title 16-22A-1, et seq., Code of Alabama, 1975)
Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation.
Vestavia Hills City Schools (VHCS) does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: Meredith Hanson, Director of Personnel/Section 504/Title IX Coordinator, at 1204 Montgomery Highway, Vestavia Hills, AL 35216. For further information on notice of non-discrimination, visit https://ocrcas.ed.gov/contact-ocr for the address and phone number of the office that serves your area, or call 1-800-421-3481.
