Assistant Office Manager

Overview
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office. The ideal candidate will possess strong leadership skills, excellent communication abilities, and a solid understanding of office management practices. Capable of performing a variety of duties in support of Hospice & Palliative Care services.

Compensation: Pay rate will be determined based on level of experience.

Responsibilities

• Supervise and coordinate office activities to ensure efficient workflow and productivity.
• Provide direction to assigned clinical staff in order to assure daily operations and service management is timely and meets patient/customer needs.
• Organizes the agency in accordance with the laws and regulations pertaining to the operation of a hospice in the state where the agency is licensed.
• Facilitates system for communication among the hospice staff, hospice care team, and patients/family units and/or legal guardians/representatives when applicable.
• Develops and maintains personnel records on all staff members and patients.
• Oversee vendor management, including negotiating contracts and maintaining relationships with suppliers.
• Handle clerical duties such as filing, data entry, and maintaining office supplies inventory.
• Implement and maintain phone systems to facilitate effective communication within the office.
• Assist in medical office management tasks as needed, ensuring compliance with regulations and best practices.
• Plan and organize company events, meetings, and other gatherings to promote team engagement.
• Utilize QuickBooks for financial record keeping and reporting as required.

Experience

• Proven experience in an office management role or similar position is preferred.
• Familiarity with payroll systems and vendor management practices is highly desirable.
• Strong clerical skills with attention to detail and accuracy in all tasks performed.
• Experience with phone systems and medical office management is a plus.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Proficient in QuickBooks or similar accounting software is advantageous.
• Hospice or Home Health Care experience required.

If you are a motivated individual looking to contribute to a dynamic team while enhancing your professional skills, we encourage you to apply for this exciting opportunity as an Office Manager.

Job Types: Full-time, Contract

Pay: From $21.98 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Tempe, AZ 85282 (Preferred)

Ability to Relocate:

• Tempe, AZ 85282: Relocate before starting work (Required)

Work Location: In person

Salary : $22