What are the responsibilities and job description for the Medical Records Administrator (HIMS Chief) position at Veterans Health Administration?
This position is located in the Health Information Management (HIM) Section of Patient Administration Service at the Jesse Brown VA Medical Center. Medical Records Administrators (MRAs) in VHA perform or supervise work concerned with the management of a health record program or the provision of services related to medical record administration/health information services. MRAs manage, preserve, analyze, and supervise the use of diagnostic and therapeutic health records/health information mgt.
OR
Education: Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology. Transcripts Required.
OR
Experience/Education Combination: Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination. Transcripts Required.
Certification Requirement: Persons hired or reassigned to MRA positions at the GS-13 grade level requires certification as a Health Information Management (HIM) Certification through AHIMA: Certification titles may change and certifications that meet the definition of HIM certification may be added/removed by the AHIMA; however current HIM certifications include Registered Health Information Technician (RHIT) and Registered Health Information Administrator (RHIA). Copy of certification required
Grade Determination: In addition to the basic requirements above the following is the amount of experience and certification required to qualify for the Medical Record Administrator (Chief Health Information Management (CHIM)) position at the GS-13 grade level.
Experience: At least one full year of creditable experience equivalent to the next lower grade level (GS-12) as a Medical Record Administrator. In addition, candidates must demonstrate the following professional KSAs.
(1) Ability to maintain effectiveness and adapt proficiently to changes in the environment, work structure, processes, tasks, or requirements.
(2) Skill in developing new policies and procedures for administering health information management programs to improve program effectiveness and/or apply newly developed programs or theories to problems that require new approaches.
(3) Knowledge of the legal, ethical, and professional standards, as they apply to health information management.
(4) Ability to provide sound, technical guidance to the professional staff and executive leadership regarding major programs, legal, or procedural changes related to health information management.
(5) Skill in conducting studies, analyzing data, and presenting results.
(6) Skill in management/administration, which includes program planning, coordination, interpretation, consultation, negotiation, problem solving, and monitoring.
(7) Ability to provide the full range of supervisory duties to include assignment of work; completing performance evaluations; selection of staff; and recommendation for awards, advancements, and disciplinary actions, when appropriate.
Creditable Experience: Experience is only creditable if it is in health information management and is directly related to the position to be filled. To be creditable, the candidate's experience must have demonstrated the use of knowledge, skills, and abilities associated with current practice. Experience satisfying this requirement must be active practice, which is paid/non-paid employment as an MRT/MRA or related field such as medical coding, qualitative and quantitative health record analysis, Health Insurance Portability & Accountability Act privacy and release of information, or preparation, maintenance, and management of health records.
Quality of Experience: To be creditable, experience must be documented on the application or resume and verified in an employment reference or through other independent means.
References: VA Handbook 5005/130, Part II, Appendix G33, Medical Records Administrator/Medical Records Administration Specialist Qualification Standards, 5/28/2020.
Physical Requirements: The work is sedentary, but may require walking, bending, standing, and /or carrying of light items such as files and manuals. The work does not require any special physical effort or ability
Working Environment: The work is performed in an office setting with some instances of working in areas that are environmentally challenging such as warehouses, basements, and abandoned areas that may require personal protective measures. The work may be performed in an office setting with adequate light, heat, air-conditioning, and ventilation.
This assignment is the Chief Health Information Management (CHIM), which is the highest-level professional position at the facility with responsibility for the management and direction of the health information management program. This assignment is only for the CHIM in VA Medical Centers for all categories (1a, 1b, and 1c) within the complexity level 1 as designated in the VHA Facility Complexity Level Model, with full program management and supervisory responsibility to direct professional MRAs, technical MRTs, and other support staff in health information management.
CHIMs in this assignment provide technical advice, planning, and evaluation about health information management issues impacting the overall program on a regular and recurring basis. Multi-division, integrated health care systems under the leadership of a single director are considered to be a single facility with one CHIM. A position with program responsibility over less than a single health care system does not have full program responsibility for the health information management program.
The CHIM establishes policies, procedures, responsibilities, and requirements for HIM-related matters, such as health record documentation, coding and clinical documentation improvement, release of information, file room/scanning, records management, transcription and medical speech recognition, as well as the overall management of health information and Veterans health records. They oversee development, implementation and adherence to HIM industry standards, policies, procedures, laws, regulations, and accrediting bodies. They ensure the facility is in compliance with applicable standards, by completing HIM audits, developing healthcare data reports, and statistical information, for timely and accurate reporting. The CHIM monitors HIM performance through dashboards, productivity standards, and benchmarking. They participate in establishing and implementing strategic facility and HIM Department goals and controlling program activities and cost, budgeting, procurement, and property management, to achieve goals and improve processes. The CHIM monitors and manages HIM workflow to ensure program objectives are me.
The CHIM is responsibility for all facets of the Health Information Management (HIM) program and processes. Must ensure HIM program meets and/or exceed national HIM policies, procedures, and performance metrics. Responsible for the administrative management of health records, which includes planning, managing, advising, and directing the health information program in accordance with applicable Federal laws, facility by-laws, VHA policy, The Joint Commission (TJC) standards, the Commission on Accreditation of Rehabilitation Facilities (CARF), and other regulatory and accrediting agency standards. Creates and monitors systems to ensure accurate, timely, and complete health records, in accordance with VHA policy and TJC health information protocols. Measures ongoing intradepartmental performance by establishing priorities, collecting data, monitoring and reporting outcomes, using valid and reliable techniques to analyze trends and variation, and taking appropriate action based on findings.
Work Schedule: Monday - Friday, 8:00am - 4:30pm
Telework: Not Available
Virtual: This is not a virtual position.
Position Title/Functional Statement #:Medical Records Administrator (HIMS Chief)/PD000000
Relocation/Recruitment Incentives: Not Authorized
Qualifications:
Basic Requirements:- United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
- English Language Proficiency
OR
Education: Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology. Transcripts Required.
OR
Experience/Education Combination: Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination. Transcripts Required.
Certification Requirement: Persons hired or reassigned to MRA positions at the GS-13 grade level requires certification as a Health Information Management (HIM) Certification through AHIMA: Certification titles may change and certifications that meet the definition of HIM certification may be added/removed by the AHIMA; however current HIM certifications include Registered Health Information Technician (RHIT) and Registered Health Information Administrator (RHIA). Copy of certification required
Grade Determination: In addition to the basic requirements above the following is the amount of experience and certification required to qualify for the Medical Record Administrator (Chief Health Information Management (CHIM)) position at the GS-13 grade level.
Experience: At least one full year of creditable experience equivalent to the next lower grade level (GS-12) as a Medical Record Administrator. In addition, candidates must demonstrate the following professional KSAs.
(1) Ability to maintain effectiveness and adapt proficiently to changes in the environment, work structure, processes, tasks, or requirements.
(2) Skill in developing new policies and procedures for administering health information management programs to improve program effectiveness and/or apply newly developed programs or theories to problems that require new approaches.
(3) Knowledge of the legal, ethical, and professional standards, as they apply to health information management.
(4) Ability to provide sound, technical guidance to the professional staff and executive leadership regarding major programs, legal, or procedural changes related to health information management.
(5) Skill in conducting studies, analyzing data, and presenting results.
(6) Skill in management/administration, which includes program planning, coordination, interpretation, consultation, negotiation, problem solving, and monitoring.
(7) Ability to provide the full range of supervisory duties to include assignment of work; completing performance evaluations; selection of staff; and recommendation for awards, advancements, and disciplinary actions, when appropriate.
Creditable Experience: Experience is only creditable if it is in health information management and is directly related to the position to be filled. To be creditable, the candidate's experience must have demonstrated the use of knowledge, skills, and abilities associated with current practice. Experience satisfying this requirement must be active practice, which is paid/non-paid employment as an MRT/MRA or related field such as medical coding, qualitative and quantitative health record analysis, Health Insurance Portability & Accountability Act privacy and release of information, or preparation, maintenance, and management of health records.
Quality of Experience: To be creditable, experience must be documented on the application or resume and verified in an employment reference or through other independent means.
References: VA Handbook 5005/130, Part II, Appendix G33, Medical Records Administrator/Medical Records Administration Specialist Qualification Standards, 5/28/2020.
Physical Requirements: The work is sedentary, but may require walking, bending, standing, and /or carrying of light items such as files and manuals. The work does not require any special physical effort or ability
Working Environment: The work is performed in an office setting with some instances of working in areas that are environmentally challenging such as warehouses, basements, and abandoned areas that may require personal protective measures. The work may be performed in an office setting with adequate light, heat, air-conditioning, and ventilation.
Responsibilities:
Duties include:This assignment is the Chief Health Information Management (CHIM), which is the highest-level professional position at the facility with responsibility for the management and direction of the health information management program. This assignment is only for the CHIM in VA Medical Centers for all categories (1a, 1b, and 1c) within the complexity level 1 as designated in the VHA Facility Complexity Level Model, with full program management and supervisory responsibility to direct professional MRAs, technical MRTs, and other support staff in health information management.
CHIMs in this assignment provide technical advice, planning, and evaluation about health information management issues impacting the overall program on a regular and recurring basis. Multi-division, integrated health care systems under the leadership of a single director are considered to be a single facility with one CHIM. A position with program responsibility over less than a single health care system does not have full program responsibility for the health information management program.
The CHIM establishes policies, procedures, responsibilities, and requirements for HIM-related matters, such as health record documentation, coding and clinical documentation improvement, release of information, file room/scanning, records management, transcription and medical speech recognition, as well as the overall management of health information and Veterans health records. They oversee development, implementation and adherence to HIM industry standards, policies, procedures, laws, regulations, and accrediting bodies. They ensure the facility is in compliance with applicable standards, by completing HIM audits, developing healthcare data reports, and statistical information, for timely and accurate reporting. The CHIM monitors HIM performance through dashboards, productivity standards, and benchmarking. They participate in establishing and implementing strategic facility and HIM Department goals and controlling program activities and cost, budgeting, procurement, and property management, to achieve goals and improve processes. The CHIM monitors and manages HIM workflow to ensure program objectives are me.
The CHIM is responsibility for all facets of the Health Information Management (HIM) program and processes. Must ensure HIM program meets and/or exceed national HIM policies, procedures, and performance metrics. Responsible for the administrative management of health records, which includes planning, managing, advising, and directing the health information program in accordance with applicable Federal laws, facility by-laws, VHA policy, The Joint Commission (TJC) standards, the Commission on Accreditation of Rehabilitation Facilities (CARF), and other regulatory and accrediting agency standards. Creates and monitors systems to ensure accurate, timely, and complete health records, in accordance with VHA policy and TJC health information protocols. Measures ongoing intradepartmental performance by establishing priorities, collecting data, monitoring and reporting outcomes, using valid and reliable techniques to analyze trends and variation, and taking appropriate action based on findings.
Work Schedule: Monday - Friday, 8:00am - 4:30pm
Telework: Not Available
Virtual: This is not a virtual position.
Position Title/Functional Statement #:Medical Records Administrator (HIMS Chief)/PD000000
Relocation/Recruitment Incentives: Not Authorized
Salary : $0
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