SUPERVISORY MEDICAL RECORDS TECHNICIAN (ROI)

This position is in the Health Information Management (HIM) section at the Section of Health Administration Service at the Orlando VA Healthcare System. The Orlando VA Healthcare System is a general medical and surgical facility, classified as a Level 1A Complexity, that provides a full range of health services for Veterans, with state-of-the-art technology as well as education and research.

THIS VACANCY IS OPEN TO CURRENT PERMANENT EMPLOYEES OF THE ORLANDO VA HEALTHCARE SYSTEM (FACILITY ONLY).

Responsibilities:

The Supervisory MRT (ROI) serves as supervisor and technical expert for the Release of Information Unit providing guidance and suggestions to the Chief, HIM and Assistant, Chief HIM regarding staffing needs and shortages within the ROI section.

The functions of the Supervisory Medical Records Technician (ROI) include, but are not limited to:

• Provides guidance and technical direction necessary for accomplishing the work of the unit or team.
• Provides effective audits and monitors for all areas of responsibility, assuring that accurate and timely data is processed by all employees.
• Reviews work accomplished and assesses quality, quantity, accuracy and timeliness of work produced by each employee.
• Develops performance standards and conducts performance evaluations. Develops and conducts competency assessments.
• Responsible for carrying out established personnel functions and practices.
• Keeps employees informed about important aspects of personnel management programs.
• Formulates and initiates performance standards.
• Interviews new employees, recommends selection, and carries out training and development of assignments, awards or disciplinary action.
• Approves leave and establishes work schedules.
• Implements provisions of EEO programs to ensure fair and equal treatment for all employees.
• Prepares formal requests and recommendations for promotions, reassignments, other status changes, or recognition of outstanding performance of assigned employees.
• Prepares and submits functional statements for new positions, clarification, or updates.
• Receives formal grievances, resolving those that can be resolved by the first level supervisor.
• Takes disciplinary action as deemed necessary and proposes to higher authority specific disciplinary action.
• Keeps employees informed of management goals and objectives and higher levels supervisors informed of employee participation and concerns.
• Ensures that release of information activities related to the development, implementation, maintenance of and adherence to privacy policies and procedures are performed and coordinated in compliance with applicable federal laws and regulations including the Privacy Act of 1974, the Freedom of Information Act (FOIA), the Healthcare Insurance Portability and Accountability Act (HIPAA) and Automated Medical Information Exchange (AMIE).
• Ensures that record retrieval and record transfers to other VA facilities for the purposes of continuity of patient care and release of information are timely.
• Maintains contact with VA Regional Counsel (VARO) in all matters relating to malpractice, subpoena actions and request for preparation of TORT records. Assist in performing 100% quality review of all TORT cases prior to sending records to VARO for litigation.
• Prepares weekly ROI and TORT record turnaround statistics.
• Monitors workload and production of staff, taking action where necessary to meet deadlines, monitors/evaluate performance and ensures accuracy of work completed.
• Assures that the work of staff is at an appropriate quality and productivity level.

Work Schedule: Monday through Friday, 8:00am to 4:30pm
Telework: Not Authorized
Virtual: This is not a virtual position.
Functional Statement #: 82027F, Supervisory Medical Records Technician (ROI)
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

Salary : $55,328