What are the responsibilities and job description for the Operations Coordinator position at Veterans Inc.?
Veterans Inc., the largest provider of services to veterans and their families throughout New England, is looking for a professional, highly motivated, goal-oriented, skilled, and hardworking individual to fill the Operations Coordinator position and become a valued member of Veterans Inc. team!
Under the daily supervision of the Senior Operations Manager, this position provides support to the Operations Team that aids the daily business operations, compliance, communication, and efficiency of the organization.
This position is based out of our Worcester, MA Headquarters, and requires travel (day trips) to other programs throughout New England.
WHAT YOU'LL BE DOING DAY TO DAY:
- Prepares the organization for various agency inspections
- Maintains and updates department and remote site facility guides, SOPs, Policies, and Procedures.
- Participates in the Quarterly Supportive Site Visits to ensure compliance and efficiency.
- Maintains and routinely reviews the vendor, leases, and contract lists.
- Liaison for external vendors and contractors, including organizing and coordinating quarterly vendor meetings. Obtains estimates and quotes from outside contractors for various projects.
- Responsible for maintaining proper inventory of facility cleaning and emergency supplies. Assists with the procurement and department ordering responsibilities.
- Provides general administrative support for the Operations Team, including meeting coordination, minute taking, correspondence, and reporting.
- Attends and participates in agency and event meetings as required.
- Assists with the setup of facilities for meetings, classrooms, conferences, and events.
- Assists Facilities and Maintenance team with tickets, special projects, seasonal tasks, and projects.
- Assists IT Team with inventories, inspections, reviews, tickets, and projects when needed. Assists IT Team with the administration, scheduling, documentation, communication and research of assigned IT Projects.
- Collaborate with other departments to ensure smooth communication and coordination of activities.
- Other duties and special projects as assigned.
WHAT YOU MUST HAVE:
- Minimum of high school diploma or equivalent. Certificate in a trade program is preferred.
- OSHA 10 Certification preferred
- Must be able to pass a CORI Background records check.
- Compliance with Veterans Inc. COVID-19 Vaccination Policy. Religious and Medical Exemptions are considered.
WHAT WE CAN OFFER YOU:
Comprehensive Benefits Package for Full Time employees includes:
- BCBS Medical, Dental, and Vision Insurance
- Employer Paid Short and Long-Term Disability and Life Insurance.
- $2000 Medical Opt-Out program if you have medical coverage through another source.
- Retirement Plan (403B) with a $2000 Match
- Flexible Spending Accounts
- Tuition Reimbursement Program
- Paid Parental Leave
For more information, or to apply now; visit our website. Please do not mail, email, or fax your cover letter/resume as we are limited to only accepting completed applications through our career page. Mailed, emailed, or faxed cover letter, resume, and applications will not be reviewed.
Veterans Inc. is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or protected Veteran status. If you need assistance completing an application please contact careers@veteransinc.org.
We do not accept unsolicited resumes from agencies. Agencies are requested not to contact Veterans Inc. with recruiting inquiries.
Salary : $22 - $29
