What are the responsibilities and job description for the Event Planner/Coordinator position at Veterans Sourcing Group?
A global financial services company is seeking an Event Planner/Coordinator for their office in Salt Lake City, UT.
Duration: Temporary-to-Hire
Hours: 9-5 or 8-4, Requires flexibility to cover for late evening functions or early morning agendas - 30 h /week
Key Responsibilities:
• Set guidelines and establish service protocols to enhance client experience; anticipate and address guests’ needs
• Oversee day to day client meetings and manage small banker-led events as appropriate
• Develop and maintain relationship with catering vendor and building management
• Administrative tasks including invoice processing, scheduling maintenance, ordering supplies and equipment, and additional tasks as needed
• Maintain Client Center supplies inventory, ensuring all necessary items are in stock and well organized
• Ensure adherence to quality expectations and standards of the Client Center and the firm
• Manage Client Center expenses to ensure all operations are within budget
• Connect with hosts regularly to obtain feedback on product quality and services
• Assist in surveying client experience annually and proposing solutions based on feedback
• Assist manager and Private Bank team on administrative tasks and special projects as needed
Skills required:
• A minimum of 3-5 years of experience event planning or hospitality management experience
• Experience in the hospitality, service, and/or catering industry recommended
• Excellent oral and written communications skills
• Ability to prioritize tasks and communicate clearly amongst a variety of personalities
• Excellent organizational skills and extreme attention to detail
• Ability to master various database products (i.e. Event Management System)
• Ability to work early morning and late evening events
• Working knowledge of audio visual systems (i.e. Zoom)
