What are the responsibilities and job description for the Administrative Assistant - Nashville, TN position at VetJobs?
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Description
Any Employment Offers are Contingent Upon Successful Completion of the Following:
Verification of Work Authorization and Employment Eligibility
Substance Abuse Screening
Physical Exam (if applicable)
Background Checks for Badging/Security Clearances (if applicable)
About Hensel Phelps
Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #12 overall general contractor in 2021 by ENR, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community—Hensel Phelps brings our clients’ visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.
Position Description
Administrative assistants manage and distribute information within the regional office. This generally includes answering phones, taking memos, and maintaining files.
Essential Duties
Positive Attitude.
Ability to read and comprehend simple instructions, short correspondence, and memos. This includes the ability to write simple correspondence.
Effectively presents information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Willingness to take directions and follow instructions. Requires the ability to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Willingly asks questions and implements new and more effective procedures to document control and management.
Works collaboratively with others and fosters a positive work environment related to teamwork.
Understands and meets quality standards.
Auto req ID
435378BR
Minimum Education Required
High School/GED
Job_Category
Administrative and Support Services
Additional Qualifications/Responsibilities
Position Qualifications:
Sort and distribute incoming mail; process outgoing mail efficiently.
Utilize payroll and accounting software for financial transactions.
Maintain an organized and efficient office environment.
Restock break room supplies to ensure availability.
Draft and prepare routine correspondence.
Maintain files and records systematically for easy retrieval.
Answer phone calls and coordinate conference calls professionally.
Manage calendar, schedule appointments, and prioritize tasks.
Organize travel arrangements, including transportation and accommodations.
Arrange meetings, prepare facilities, and ensure all necessary materials are available.
Make document copies and handle printing needs.
Order office supplies and arrange for equipment maintenance as needed.
Assist in organizing and running meetings and corporate events effectively.
Handle office errands, such as store visits and lunch.
Greet guests at office reception desk, validate parking, etc.
City*
Nashville
State*
Tennessee
Job Code
Construction1 Construction
Affiliate Sponsor
Hensel Phelps
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Description
Any Employment Offers are Contingent Upon Successful Completion of the Following:
Verification of Work Authorization and Employment Eligibility
Substance Abuse Screening
Physical Exam (if applicable)
Background Checks for Badging/Security Clearances (if applicable)
About Hensel Phelps
Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #12 overall general contractor in 2021 by ENR, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community—Hensel Phelps brings our clients’ visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.
Position Description
Administrative assistants manage and distribute information within the regional office. This generally includes answering phones, taking memos, and maintaining files.
Essential Duties
Positive Attitude.
Ability to read and comprehend simple instructions, short correspondence, and memos. This includes the ability to write simple correspondence.
Effectively presents information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Willingness to take directions and follow instructions. Requires the ability to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Willingly asks questions and implements new and more effective procedures to document control and management.
Works collaboratively with others and fosters a positive work environment related to teamwork.
Understands and meets quality standards.
Auto req ID
435378BR
Minimum Education Required
High School/GED
Job_Category
Administrative and Support Services
Additional Qualifications/Responsibilities
Position Qualifications:
Sort and distribute incoming mail; process outgoing mail efficiently.
Utilize payroll and accounting software for financial transactions.
Maintain an organized and efficient office environment.
Restock break room supplies to ensure availability.
Draft and prepare routine correspondence.
Maintain files and records systematically for easy retrieval.
Answer phone calls and coordinate conference calls professionally.
Manage calendar, schedule appointments, and prioritize tasks.
Organize travel arrangements, including transportation and accommodations.
Arrange meetings, prepare facilities, and ensure all necessary materials are available.
Make document copies and handle printing needs.
Order office supplies and arrange for equipment maintenance as needed.
Assist in organizing and running meetings and corporate events effectively.
Handle office errands, such as store visits and lunch.
Greet guests at office reception desk, validate parking, etc.
City*
Nashville
State*
Tennessee
Job Code
Construction1 Construction
Affiliate Sponsor
Hensel Phelps
