Office Administrative Assistant - Palm Beach Gardens, FL

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Position Specific Description

• Organizes and facilitates event planning, including internal and external events, meetings, and conferences
• Prepares, submits, and tracks expense reports for directors in a timely and accurate manner
• Assists with floor logistics, maintaining a well-organized and efficient workspace
• Manages office supplies inventory, including ordering and restocking as necessary to ensure an ample supply of coffee, office materials, and other essentials
• Facilitates the onboarding process for new team members, including setting up workstations, coordinating with IT for necessary hardware and software, and providing orientation materials
• Acts as a liaison between directors, team members, and other departments, fostering effective communication and collaboration
  
  

Required Qualifications

• High School Grad / GED
• Experience: 5 years
  
  

Preferred Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
• Proven experience as an administrative assistant or in a similar role, preferably supporting multiple executives or directors
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced environment
• Detail-oriented with a high level of accuracy in all tasks
• Strong interpersonal skills and a positive, professional demeanor
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously
  
  

Job Overview

Employees in this job perform diversified and confidential administrative duties by applying broad and comprehensive experience, skills, and knowledge of organizational policies and practices. This position requires some independent judgment of org standards.

Under Supervision:

Job Duties & Responsibilities

Contacts other departments and/or outside agencies to resolve problems

Audits and processes invoices in accordance with accounts payable procedures

Interacts with all levels of employees as needed to perform responsibilities

Works on special projects as requested

Performs other job-related duties as assigned

Auto req ID

439129BR

Minimum Education Required

High School/GED

Job_Category

Administrative and Support Services

Additional Qualifications/Responsibilities

Required Qualifications

High School Grad / GED

Experience: 5 years

Preferred Qualifications

None

City*

Palm Beach Gardens

State*

Florida

Job Code

Administrative_Assistant Clerical

Affiliate Sponsor

NextEra Energy